Attendance Secretary - Part Time

West Allis-West Milwaukee School District•West Allis, WI

2d•Onsite

About The Position

The West Allis-West Milwaukee School District is seeking a part-time secretary for Jefferson Elementary School. The position follows the Secretarial 10-Month, 194-day calendar and pays $15.26 per hour. The secretary provides office and administrative support, assists with student records and health-room functions, and serves students, families, staff, visitors, and the public. The role requires discretion with confidential student and personnel information, sound judgment, effective communication, organization, and the ability to work independently and flexibly as needed. The District encourages applicants from diverse backgrounds and is committed to equity, belonging, deeper learning, and educating the whole child. It does not discriminate on the basis of age, race, color, gender, religion, gender identity, sexual orientation, or national or ethnic origin in its educational programs or employment practices.

Requirements

Proficiency in verbal and written communication and computational skills.
Self-starter who is self-directed and has a congenial attitude.
Willingness to accept supervision and implement District initiatives in support of student learning.
Ability to interact tactfully, effectively, and courteously with District staff and others encountered on the job.
Willingness to work required or assigned hours, including flexible hours when needed.
Ability to maintain accurate records and assist with preparing clear, detailed reports.
Ability to communicate recommendations effectively to administration.
Analytical and problem-solving skills to troubleshoot problems and inquiries.
Ability to prioritize multiple assignments, manage time, and meet deadlines.
Ability to maintain confidentiality of student and personnel information.
Ability to work independently with minimal direct supervision.
Ability to communicate and collaborate positively with diverse groups, including students, parents, staff, vendors, and the public.
Ability to organize work, exercise independent judgment, and solve complex problems consistent with school policies and procedures.
Ability to meet the District’s customer-service standards.

Responsibilities

Answer phones and greet visitors, applicants, and vendors.
Monitor security cameras and manage guest and visitor sign-in.
Prioritize multiple assignments, manage time, and complete tasks within deadlines.
Respond promptly and courteously to calls requesting assistance.
Handle confidential student and personnel information with discretion.
Apply established school procedures when making judgments or decisions.
Work independently with minimal direct supervision and maintain a positive demeanor when responding to complaints, concerns, or information requests.
Monitor and update daily changes to student records, including immunization records.
Assist building staff with maintaining the student database and serve as a resource for them.
Manage the health room, including medication record keeping, storage, and delivery of medication or medical testing as trained.
Plan and facilitate lice checks.
Contact homes about ill students and supervise ill students.
Communicate and collaborate effectively with employees, contractors, vendors, students, parents, administrators, board members, and the public.
Plan, gather, and organize materials for administration, staff, and students.
Organize and prioritize work, carry out assigned work, and manage others’ work with minimal support.
Use independent judgment and solve problems, including in emergencies or under tight deadlines, consistently with school policies and procedures.
Work a flexible schedule when necessary and staff the position during required or otherwise assigned hours.
Meet District customer-service standards, arrive on time, respond to deadlines, and maintain constructive relationships with staff and community members.
Perform other related duties as assigned and work within State and Board of Education policies, procedures, and guidelines.