Secretary 3, Attendance (Starts at $20.56 per hour)

Omaha Public Schools•Omaha, NE

2d•Onsite

About The Position

The Secretary 3 - Attendance performs a wide variety of general secretarial and attendance-related duties, some of which may be confidential. Duties include answering phones, using computers, typing, filing, copying, distributing mail, proofreading, and monitoring students as needed. The position provides administrative and clerical support to the Athletic/Activities Director and may assist with additional athletics and activities responsibilities. This is a full-time, non-exempt classified position scheduled for 8 hours per day and 202 days per year, generally August through May while students are in session. The position reports to the Building Principal. The stated starting rate is $20.56 per hour for the 2026–2027 school year at Step 1; wages are administered under the negotiated agreement. Limited travel may be required, and occasional overtime may be required by the supervisor. The work is performed in standard office and school-building environments. The role involves frequent standing or walking during the shift, bending, kneeling, stooping, maintaining balance, and working outdoors during outdoor student activities. The employee interacts with district personnel, customers, vendors, students, and parents, and is expected to provide friendly, timely, professional service while handling situations with tact and diplomacy. Employees are expected to work assigned hours unless approved leave is granted and to dress appropriately for their position. Employment is governed by applicable Nebraska public-school employment laws, Board of Education policies, and, where applicable, a negotiated agreement. Employment is contingent on verification of required licenses, certificates, and other position requirements; an acceptable background check; verification of U.S. citizenship or legal authorization to work in the United States; and successful completion of pre-employment tests or examinations if required for the position.

Requirements

High school diploma or GED equivalent.
Proficient PC computer knowledge.
Proficiency in English sufficient to read and communicate with others.
Ability and patience to work with students and parents.
Ability to take initiative and work independently.
Excellent organizational skills.
Positive attendance record and prior work history.
Excellent oral and written communication skills.
Professionalism and ability to maintain confidentiality.
Ability to read and use information from written materials and visual displays.
Ability to work frequently in standing or walking positions throughout the work shift.
Ability to bend, kneel, stoop, and maintain balance while performing job-related tasks.
Ability to work outdoors during outdoor student activities.
Ability to interact with a diverse population with tact and diplomacy and respond appropriately to customer needs.
Ability to use basic office equipment, including computers, copiers, scanners, and fax machines, and comply with OPS equipment-use guidelines.
Ability to perform assigned duties and work scheduled hours unless approved leave is granted.
Ability to meet applicable employment conditions, including required credential verification and background screening; additional tests or examinations apply if required for the position.

Nice To Haves

Previous experience working in an office setting.
Previous experience working in a public school setting.
Proficiency in Spanish sufficient to read and communicate with others.
Knowledge of District computer software.
Knowledge of OPS’s mission, purpose, goals, and the role of every employee in achieving them.

Responsibilities

Respond to walk-in, telephone, doorbell, and intercom customer-service needs in a timely, positive, and responsive manner.
Update student records and attendance in District software systems.
Maintain attendance records for field trips.
Enroll new students in District software systems.
Respond to and process attendance records and requests.
Prepare and send Referral of Absence Behavior (RAB) and GED letters.
Maintain Student Information Packet (SIP) and Handbook cards.
Work with office staff to distribute student, parent, and staff communications.
Complete copy requests for teachers and administrators as needed.
Use intra-school communication systems, including radio, intercom, alarms, and paging systems, as required.
Use mail merge to create labels, certificates, mailings, and files regularly.
Monitor and direct the work of student office aides.
Follow oral and written directions accurately.
Serve as backup for other office staff as needed.
Provide administrative and clerical support to the Athletic/Activities Director.
Assist the Athletic/Activities Director with additional athletics and activities responsibilities as assigned.
Monitor students as needed.
Perform other related tasks assigned by the principal or designated administrative staff.