Unit Secretary, Part Time

University of Miami•Miami, FL

About The Position

The Unit Secretary provides support to an assigned nursing unit by maintaining and updating patient records and performing administrative activities in compliance with applicable regulations. The role is part-time at UHealth Tower and is scheduled for three 12-hour shifts, with days that may vary. Duties may vary based on departmental needs, and additional responsibilities may be assigned.

Requirements

High school diploma or equivalent.
Valid American Heart Association (AHA) Basic Life Support (BLS) certification.
At least one year of relevant experience.

Responsibilities

Create a calm, businesslike atmosphere that promotes productivity and support the organization’s service excellence philosophy.
Maintain a clean, safe, and functional work area in the Nursing Station.
Greet customers, visitors, and callers; handle inquiries and direct people to the appropriate person or area.
Communicate courteously and positively with patients, family members, nurses, and physicians.
Answer telephone calls before the fourth ring, take messages, answer routine questions, and transfer calls using hospital telephone etiquette and designated scripting.
Maintain patient charts in the appropriate order and assemble admission charts within 15 minutes of a patient’s arrival to the unit.
Prepare patient welcome packets and folders.
Complete a clean room checklist for every room before patient arrival.
Send pertinent information and forms to the receiving unit when patients are transferred.
Record and deliver messages and maintain appropriate logs.
Ensure appropriate resources, equipment, and supplies are available.
Use universal precautions and environmental safety guidelines, and comply with infection control, OSHA, AHCA, and risk management requirements.
Use time constructively and in an organized manner to complete assigned responsibilities.
Follow facility, departmental, and personnel policies and procedures, as well as the employee Code of Ethics and Standards of Behavior.
Attend mandatory educational programs and annual in-services.
Perform other duties and responsibilities as assigned by the supervisor.