Associate Producer - Live & Broadcast Events

Diversified•Santa Clara, CA

1d•Hybrid

About The Position

The Associate Producer supports the planning, coordination, and execution of live, virtual, hybrid, and broadcast productions. Working under the guidance of the Executive Producer and established production leadership, this early-career role contributes to project intake, production planning, asset coordination, rehearsals, live event execution, and post-production follow-up. The position offers opportunities to take on increasing responsibility as skills and experience develop. The role is based in Santa Clara, California, and requires onsite presence for live productions, studio operations, rehearsals, and event preparation. Some remote flexibility may be available when supporting virtual productions. Schedule flexibility may be required for live events, rehearsals, and occasional productions outside standard business hours. The Associate Producer works with internal teams, external partners, presenters, technical operators, producers, engineers, and other stakeholders to support production delivery and established workflows.

Requirements

2–5 years of relevant experience in live event production, television, broadcast, streaming, virtual events, or hybrid production.
Hands-on experience supporting professional live or virtual productions.
Experience coordinating production activities, schedules, content, or event deliverables.
Working knowledge of virtual meeting and streaming platforms, particularly Zoom.
Familiarity with production planning, rehearsals, and live event execution.
Demonstrated ability to work effectively as part of a production team.
Strong communication, organizational, multitasking, time-management, and problem-solving skills.
Ability to adapt to changing production requirements and priorities and remain composed and responsive in live production environments.
Ability to collaborate effectively with technical and non-technical teams.
Strong attention to detail and commitment to production quality.
Ability to work onsite to support live productions and adjust schedules based on production requirements.
High school diploma or equivalent.
Foundational understanding of live event, virtual, hybrid, or broadcast production workflows.
Hands-on familiarity with Zoom Meetings, Zoom Webinars, or comparable virtual production platforms.
Understanding of production schedules, run-of-show documents, rehearsals, and event preparation.
Experience coordinating videos, graphics, presentations, and other production assets.
Familiarity with studio or broadcast control room operations and production terminology.

Nice To Haves

Bachelor’s degree preferred.
Previous experience in a television studio, broadcast control room, or professional live production environment.
Exposure to productions involving simultaneous in-person and virtual audiences.
Experience supporting executive town halls, corporate communications, livestreams, or broadcast programming.
Familiarity with professional camera, audio, video switching, graphics, and recording workflows.
Experience with production asset management, including videos, lower thirds, demonstrations, and presentation materials.
Exposure to external television networks or broadcast production partners.
Experience working with executive leadership teams or high-profile presenters.
Familiarity with production project management and documentation tools.
Curiosity, initiative, and willingness to develop production and technical skills.
Receptiveness to coaching and feedback, accountability for assigned deliverables, and proactive communication when assistance is needed.

Responsibilities

Support the Executive Producer and production team in planning and executing live, virtual, hybrid, and broadcast productions.
Assist with project intake, scope definition, requirements gathering, and production scheduling.
Develop and maintain production timelines, run-of-show documents, rehearsal schedules, production checklists, and event documentation.
Coordinate production logistics, resources, and deliverables across internal teams and external partners.
Track production milestones, action items, and changes to production requirements.
Support pre-production meetings, rehearsals, production execution, and post-event reviews.
Take increasing ownership of assigned production tasks and smaller productions as experience and proficiency develop.
Support live in-person, virtual, and hybrid event execution, including Zoom Meetings and Zoom Webinars.
Coordinate with technical operators to prepare presenters, media assets, and production elements; participate in technical rehearsals, testing, and show-readiness activities.
Monitor production requirements, communicate changes and issues, and assist with real-time adjustments and issue coordination during live events.
Coordinate the collection, organization, preparation, and distribution of assets for live and recorded productions.
Maintain production asset inventories and track submissions, revisions, approvals, and final deliverables.
Ensure assets are labeled, version-controlled, organized, accessible, and delivered according to production timelines.
Support studio, broadcast control room, and live event productions alongside producers, technical directors, broadcast engineers, and production operators.
Assist with broadcast production documentation, technical rehearsals, content preparation, and coordination with television networks, streaming providers, and broadcast partners.
Communicate production schedules, requirements, deliverables, and updates to stakeholders; assist with presenter coordination and rehearsal preparation.
Escalate production concerns, scheduling conflicts, and technical issues in a timely manner, and document and communicate production changes and stakeholder requests.
Follow established production standards and procedures; help maintain documentation, templates, checklists, and asset management processes.
Participate in post-production reviews and identify opportunities to improve production efficiency and quality.
Develop technical knowledge of broadcast, streaming, and virtual production technologies, and collaborate with senior production personnel to strengthen production skills.