Events Design Producer

OpenAI•San Francisco, CA

21h•$240,000 - $266,000•Hybrid

About The Position

The Events Design Producer leads design production for high-profile company events and experiences, overseeing multiple workstreams and providing operational structure and hands-on production leadership from concept development through fabrication, installation, and live execution. The role partners with creative, events, production, brand, marketing, and other stakeholders to ensure event touchpoints are cohesive, on brand, and delivered to a high standard. It coordinates internal teams, agencies, fabricators, and vendors while balancing resources and priorities across concurrent projects. The producer oversees the development and execution of event environments, stages, signage, wayfinding, scenic elements, activations, and branded guest experiences. The role establishes workflows, schedules, budgets, and quality standards; translates event goals and audience journeys into design briefs; guides multidisciplinary partners; and maintains visibility across milestones, approvals, dependencies, risks, fabrication, installation, and onsite documentation. It leads design reviews, technical handoffs, site walks, production check-ins, and onsite quality control, and improves production processes as needs evolve. The position is based in San Francisco, with an expectation to work closely with internal teams in person three days per week. Travel is required for major company events, site visits, installations, and production weeks. Extended hours should be expected as key event milestones, installations, and live dates approach.

Requirements

At least 8 years of experience producing event design, experiential design, environmental design, or branded experiences.
Experience leading multidisciplinary teams of designers, creative producers, agencies, fabricators, technical partners, and vendors.
Demonstrated ability to oversee multiple complex event design and production workstreams simultaneously.
Strong creative-production leadership, including providing clear direction, thoughtful feedback, and support under tight timelines.
Experience managing creative workstreams from concept and design development through fabrication, installation, live execution, and strike.
Strong visual judgment and experiential storytelling instincts, with exceptional attention to detail across spatial design, brand expression, materials, and guest experience.
Ability to navigate ambiguity, synthesize diverse opinions, and establish priorities and decision paths.
Confidence working directly with senior leaders and guiding stakeholders through rapid creative review and approval cycles.
Strong budget, resource-planning, vendor-management, and project-management skills, including anticipating risks and resolving competing demands.
Composure, decisiveness, and reliability under tight deadlines, onsite installation demands, and live-event pressure.
Ability to work in San Francisco three days a week.
Ability to travel for major company events, site visits, installations, and production weeks.
Availability for extended hours as event milestones, installations, and live dates approach.

Nice To Haves

Experience in technology or a fast-moving global organization.

Responsibilities

Lead design production across company events, from intimate gatherings to large-scale global experiences.
Oversee design development and execution for event environments, stages, signage, wayfinding, scenic elements, activations, and branded guest experiences.
Establish roles, workflows, workback schedules, budgets, and quality standards across event design workstreams.
Assess event design needs and coordinate creative resources, agencies, fabricators, and vendors based on scope, timing, and complexity.
Provide hands-on production leadership to move complex or high-priority projects from concept through onsite delivery.
Partner with event leads and creative teams to translate event goals, audience journeys, and program narratives into design briefs and deliverables.
Guide designers and external partners in developing cohesive spatial, environmental, scenic, digital, and print design systems aligned with brand standards.
Synthesize and prioritize stakeholder input into clear, actionable direction for designers, agencies, fabricators, and vendors.
Maintain visibility across design milestones, budgets, approvals, dependencies, fabrication schedules, installation plans, risks, and onsite production documentation.
Ensure alignment across event identity, environment, stage, signage, digital surfaces, printed materials, and the audience experience.
Lead design reviews, technical handoffs, site walks, production check-ins, and onsite quality control through installation and live execution.
Make design-production decisions amid shifting directives, compressed timelines, and competing priorities.
Improve event design production processes, briefs, templates, vendor workflows, and ways of working.
Maintain calm, clarity, and executional rigor during event installation and live execution.
Reprioritize projects and creative resourcing with creative and events leads as urgent needs arise.
Develop integrated workback schedules for cross-functional teams across concurrent global events, communicate deadlines, and anticipate and address blockers.