Associate Administrative Assistant

PepsiCo•Indio, CA

About The Position

The Associate Administrative Assistant contractor supports daily administrative and settlement activities at Pepsi Beverages North America’s Indio, California location. Serving as the location’s primary administrative support, this role handles administrative, settlement, cash, check, documentation, and compliance responsibilities. The position requires independence, organization, accountability, and attention to detail, with daily work managed with minimal supervision in partnership with Delivery Supervisors, Finance Administrators, Settlement leadership, and local teams. The successful candidate ensures processes are completed accurately and on time, identifies and resolves issues, maintains compliance with company policies and procedures, and communicates operational updates and trends to leadership. The role also supports training, reconciliations, reporting, and a safe, organized administrative and settlement work environment. The expected compensation range is $43,500–$69,400. Actual starting salary may depend on location and job-related skills, experience, and education. Paid time off is subject to eligibility and includes paid parental leave, vacation, sick, and bereavement leave. PepsiCo also offers a benefits package, subject to elections and eligibility, that includes medical, dental, vision, disability, health and dependent care reimbursement accounts, an Employee Assistance Program, accident, group legal and life insurance, and a defined contribution retirement plan.

Requirements

Knowledge of rules and regulations surrounding check acceptance policies.
Intermediate knowledge of Microsoft Excel, Microsoft Word, and Outlook.
Ability to learn and effectively use computer programs and business systems, including SAP.
Ability to work independently and take ownership of assigned responsibilities.
Strong organizational and time-management skills, including the ability to manage multiple priorities simultaneously.
Strong analytical and problem-solving skills, including the ability to identify discrepancies and follow issues through to resolution.
Initiative and ownership in maintaining a safe, accurate, and functional work environment within the settlement team.
Ability to work under time constraints and meet daily deadlines with minimal supervision.
Strong attention to detail and accuracy when handling financial transactions and documentation.
Strong written and verbal communication skills.
Ability to build effective working relationships with Delivery, Finance, Settlement, and other cross-functional teams.

Nice To Haves

Demonstrated knowledge of accounting concepts.
Knowledge of Grocery Store DSD processes.

Responsibilities

Process delivery-route cash and check transactions against Settlement Receipts and record them accurately in SAP.
Audit daily delivery documents for compliance with company policies, procedures, and internal controls.
Enter and track daily delivery-route variances in SAP and Excel and follow up with Delivery Supervisors to resolve them within 48 hours.
Review and analyze noncompliance, settlement, and variance trends daily and weekly.
Serve as the primary administrative contact for the Indio location and coordinate and prioritize administrative and settlement activities.
Manage daily administrative responsibilities independently and meet critical deadlines and location requirements.
Maintain trackers, reports, documentation, and records supporting daily operations and Finance requirements.
Support coaching and training of the delivery team on documentation, cash handling, check acceptance, settlement, and compliance requirements.
Prepare daily bank deposits for GEO/Full Service Vending activity and ensure they are accurate and timely.
Reconcile cash, checks, deposits, and related documentation to identify and resolve discrepancies.
Track and collect NSF customer payments and complete required reconciliation and follow-up.
Coordinate replenishment and ordering of administrative, settlement, and operational supplies.
Monitor and follow up on outstanding documentation, missing paperwork, variances, and other administrative exceptions.
Liaise with and support the local Finance Administrators group and Settlement leadership.
Partner with Delivery Supervisors and other operational leaders to resolve issues and maintain compliance.
Communicate daily operational concerns, trends, and unresolved issues to appropriate leadership.
Maintain confidentiality and use sound judgment when handling cash, checks, financial, employee, and other sensitive business information.
Maintain a safe, organized, and functional administrative and settlement work environment.
Support additional administrative and Finance-related activities as required by the business.

Benefits

Paid parental leave, subject to eligibility.
Vacation leave, subject to eligibility.
Sick leave, subject to eligibility.
Bereavement leave, subject to eligibility.
Medical insurance, subject to elections and eligibility.
Dental insurance, subject to elections and eligibility.
Vision insurance, subject to elections and eligibility.
Disability insurance, subject to elections and eligibility.
Health and dependent care reimbursement accounts, subject to elections and eligibility.
Employee Assistance Program (EAP), subject to elections and eligibility.
Accident insurance, subject to elections and eligibility.
Group legal insurance, subject to elections and eligibility.
Life insurance, subject to elections and eligibility.
Defined contribution retirement plan, subject to elections and eligibility.