Administrative Assistant Associate
About The Position
The Administrative Assistant Associate supports TPAL leadership and administrative operations across all TPAL programs, with primary responsibility for teacher residency coordination and teacher-pipeline recruitment and outreach. This is a 12-month, full-time administrative position requiring in-person presence on campus in Las Cruces. The position is contingent upon external funding and is represented by the American Federation of State, County & Municipal Employees (AFSCME). The role coordinates and supports the processing of Teacher Residency stipends; maintains residency and grant-related records; assists with data collection, reporting, and survey administration; and supports residency meetings, professional learning, and Communities of Practice. It also plans, coordinates, and attends recruitment and community outreach events, supports recruitment efforts across TPAL programs, and communicates with prospective and current students, faculty, school personnel, and community partners. The position provides school-wide administrative support to TPAL leadership, faculty, staff, and students and develops proficiency in NMSU systems used for office procedures. Success requires strong organizational, communication, customer-service, and technology skills; exceptional attention to detail; and the ability to manage multiple events, deadlines, grant activities, and administrative responsibilities simultaneously.
Requirements
- High school diploma and one year of relevant experience, or a higher degree.
- Strong organizational, communication, customer-service, and technology skills.
- Exceptional attention to detail.
- Ability to manage multiple events, deadlines, grant activities, and administrative responsibilities simultaneously.
Nice To Haves
- Experience providing administrative support in a university, school district, or other educational setting.
- Experience providing program coordination support in a university, school district, or other educational setting.
- Experience supporting educator preparation, student recruitment and retention activities, and other outreach initiatives.
- Experience working collaboratively with faculty, staff, students, and community partners.
- Experience coordinating events, meetings, and workshops, including scheduling, communications, registration, purchasing, and on-site logistics.
- Experience collecting, maintaining, and reporting program or grant-related data.
- Proficiency with university information systems and Microsoft 365 applications, including Outlook, Word, Excel, Teams, SharePoint, and OneDrive.
- Demonstrated ability to communicate effectively and professionally with diverse constituencies.
- Bilingual proficiency in English and Spanish.
- Ability and willingness to travel periodically for recruitment, outreach, and community-engagement activities, including occasional evening or weekend events.
Responsibilities
- Support TPAL leadership and administrative operations across all TPAL programs.
- Coordinate and support the processing of Teacher Residency stipends.
- Maintain residency and grant-related records.
- Assist with data collection, reporting, and survey administration.
- Support residency meetings, professional learning, and Communities of Practice.
- Plan, coordinate, and attend recruitment and community outreach events.
- Support recruitment efforts across TPAL programs.
- Communicate with prospective and current students, faculty, school personnel, and community partners.
- Provide school-wide administrative support to TPAL leadership, faculty, staff, and students.
- Develop proficiency in NMSU systems used to perform office procedures.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
