Associate Administrative Assistant

PepsiCo • San Antonio, TX

23d • $39,500 - $63,100

About The Position

This position contributes to the success of Pepsi Beverages North America by providing administrative support to the San Antonio location and the market. The role supports cashiering, financial controls, routine location operations, and company events, while serving as backup for administrative peers. It also requires maintaining confidentiality and communicating professionally with internal and external stakeholders.

Requirements

• High school diploma or GED.
• Minimum of 3–5 years of administrative experience.
• Strong organizational and time-management skills, including the ability to prioritize in a fast-paced environment.
• Ability to multitask with urgency while maintaining accuracy.
• Exceptional attention to detail and follow-through.
• Strong written and verbal communication skills and the ability to interact professionally and constructively with internal and external partners.
• Self-motivated, takes initiative, and customer-focused.
• Demonstrated tact, integrity, maturity, professionalism, and respect for others.
• Advanced computer proficiency, including Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Cashier and reconcile Delivery and Full-Service Vending routes using the Settlement system, banking applications, and cash-counting machines.
• Process remote check and money order deposits and compile physical cash and coin for deposit.
• Track over/short amounts in the Settlement system and communicate issues to Driver/Sales Representatives and/or Delivery/Sales leadership.
• Complete daily cashiering documentation, including running and analyzing reports and maintaining activity logs.
• Reconcile cashiering activity against bank deposit confirmations and retain appropriate documentation.
• Maintain cash-room security and serve as the primary point of contact for the armored car service.
• Process NSF checks originating from location or e-check deposits by documenting activity on the NSF log, updating customer status and terms with the centralized customer maintenance department, and communicating with relevant stakeholders to support collection efforts.
• Provide primary backup for administrative peers’ responsibilities, including accounts receivable, accounts payable, and reception.
• Manage, track, and communicate financial administrative controls.
• Maintain confidentiality of documents and information.
• Support planning and execution of company events, such as team meetings and employee recognition opportunities.
• Perform location support tasks, including customer and supplier interactions, visitor support, mail, running reports, copying, filing, faxing, and telephone support.
• Respond to email, phone, and direct messages in a timely and professional manner.
• Perform other administrative and business support responsibilities as assigned.

Benefits

• Paid time off, subject to eligibility, including paid parental leave, vacation, sick, and bereavement leave.
• Medical, dental, and vision benefits, subject to elections and eligibility.
• Disability insurance, subject to elections and eligibility.
• Health and dependent care reimbursement accounts, subject to elections and eligibility.
• Employee Assistance Program (EAP), subject to elections and eligibility.
• Accident, group legal, and life insurance, subject to elections and eligibility.
• Defined Contribution Retirement Plan, subject to elections and eligibility.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED