Associate Administrative Assistant - 1584

EGS • Aiken, SC

5d • Onsite

About The Position

EGS is seeking a detail-oriented and organized Associate Administrative Assistant to support administrative operations at the Savannah River Site in Aiken, South Carolina. The selected candidate will provide administrative and staff support services to an assigned organizational unit, assisting with document control, records management, reporting, database maintenance, operational coordination, and general administrative functions. The role requires strong organizational skills, attention to detail, proficiency with Microsoft Office applications, and the ability to manage multiple priorities while meeting established deadlines. The ideal candidate has experience supporting administrative operations in a professional or technical environment and can work independently, communicate effectively with management and staff, and contribute to efficient departmental operations.

This is a contract position with a work schedule of up to 40 hours per week. U.S. citizenship is required. No security clearance or travel is required.

Requirements

• Meet one of the following education and experience combinations: high school diploma with 5–7 years of practical experience in a business or administrative environment; associate degree in a business or nontechnical discipline with at least 1–3 years of practical business or administrative experience; or bachelor's degree with no prior experience required.
• Must be a U.S. citizen.
• Must successfully complete SRNS drug and alcohol screening requirements.
• Must meet additional background-related requirements specified by SRNS.
• Ability to perform assigned administrative duties in accordance with established organizational policies and procedures.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet established deadlines.
• Proficiency with Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Strong written and verbal communication skills.
• Ability to work independently and communicate and collaborate effectively with management, staff, and other stakeholders.

Nice To Haves

• Experience providing administrative and staff support services within a technical, industrial, government, or large organizational environment.
• Experience supporting document control and records management activities.
• Familiarity with PeopleSoft, EDWS, Asset Suite, or similar administrative and document management systems.
• Experience preparing spreadsheets, reports, presentations, and management correspondence.
• Strong analytical, problem-solving, and interpersonal skills.
• Ability to work independently with minimal management oversight.
• Experience coordinating administrative activities across multiple departments.
• Ability to communicate and collaborate effectively with various levels of management.
• Willingness to cross-train on additional administrative functions, systems, and responsibilities.
• Experience supporting safety, health, financial, and operational administrative processes.

Responsibilities

• Provide administrative and staff support services to management, technical personnel, and organizational teams.
• Prepare, organize, and maintain administrative records, reports, correspondence, presentations, and supporting documentation.
• Assist with administrative programs, projects, and processes specific to the assigned department.
• Coordinate activities supporting safety, health, financial, departmental, and overall site operations.
• Gather and analyze information, prepare special reports, and maintain operational and statistical records.
• Review correspondence, respond to administrative inquiries, and coordinate communications between departments.
• Assist with personnel-related administrative activities, including training logistics, timekeeping, onboarding, transfers, and related documentation.
• Support purchasing activities, purchase requisitions, work requests, and other departmental administrative requirements.
• Assist with document control and records management, including evaluating, organizing, scheduling, prioritizing, and completing assigned work.
• Maintain accurate electronic and physical records in accordance with established procedures.
• Support document tracking, retrieval, filing, distribution, and records maintenance.
• Enter, update, and retrieve information using spreadsheets, databases, and document management systems.
• Assist with maintaining documentation accuracy, completeness, and accessibility.
• Support administrative workflow improvements and records management processes.
• Use Microsoft Office applications, including Excel, Word, and PowerPoint, to prepare reports, spreadsheets, presentations, and correspondence.
• Support data entry, tracking, and reporting activities using departmental databases.
• Work with systems such as PeopleSoft, EDWS, Asset Suite, and document control applications, as applicable.
• Compile and maintain operational performance data, statistics, and management reports.
• Assist with data collection for budgeting, financial tracking, and departmental reporting.
• Maintain organized and accurate records to support management decisions and operational requirements.
• Evaluate existing administrative processes and identify opportunities to improve workflow and efficiency.
• Assist with developing or revising administrative procedures, reporting methods, and recordkeeping systems.
• Support organizational self-assessment activities, audits, and follow-up reporting.
• Coordinate administrative activities across multiple departments and organizational groups.
• Provide guidance regarding company policies, administrative procedures, and established work practices.
• Cross-train on additional administrative responsibilities, databases, and departmental processes.
• Support operational improvements designed to enhance accuracy, efficiency, and service delivery.
• Serve as an administrative liaison between internal departments, management, employees, vendors, and external service providers.
• Coordinate administrative matters involving personnel, purchasing, facilities, and operations.
• Communicate effectively with individuals at various organizational and management levels.
• Provide timely responses to administrative requests and support resolution of operational issues.
• Maintain professionalism, confidentiality, and accuracy when handling administrative information.
• Work independently while collaborating with other team members to meet departmental objectives.

What This Job Offers

• Career Level: Entry Level