Administrative Assistant Associate
About The Position
This is a 12-month, full-time administrative position supporting TPAL leadership and administrative operations across TPAL programs. The role requires an in-person presence on campus and has primary responsibility for teacher residency coordination and teacher-pipeline recruitment and outreach. Duties include coordinating Teacher Residency stipend processing; maintaining residency and grant-related records; assisting with data collection, reporting, and surveys; and supporting residency meetings, professional learning, and Communities of Practice. The position also plans, coordinates, and attends recruitment and community outreach events, supports recruitment across TPAL programs, and communicates with prospective and current students, faculty, school personnel, and community partners. Additional duties include providing school-wide administrative support to TPAL leadership, faculty, staff, and students, and developing proficiency in NMSU systems used for office procedures. The role calls for strong organizational, communication, customer-service, and technology skills, exceptional attention to detail, and the ability to manage multiple events, deadlines, grant activities, and administrative responsibilities.
Requirements
- High school diploma and at least 1 year of relevant experience, or a higher degree.
- Strong organizational, communication, customer-service, and technology skills.
- Exceptional attention to detail.
- Ability to manage multiple events, deadlines, grant activities, and administrative responsibilities simultaneously.
Nice To Haves
- Experience providing administrative support in a university, school district, or other educational setting.
- Experience providing program coordination support in a university, school district, or other educational setting.
- Experience supporting educator preparation, student recruitment and retention activities, and other outreach initiatives.
- Experience working collaboratively with faculty, staff, students, and community partners.
- Experience coordinating events, meetings, and workshops, including scheduling, communications, registration, purchasing, and on-site logistics.
- Experience collecting, maintaining, and reporting program or grant-related data.
- Proficiency with university information systems and Microsoft 365 applications, including Outlook, Word, Excel, Teams, SharePoint, and OneDrive.
- Demonstrated ability to communicate effectively and professionally with diverse constituencies.
- Bilingual proficiency in English and Spanish.
- Ability and willingness to travel periodically for recruitment, outreach, and community-engagement activities, including occasional evening or weekend events.
Responsibilities
- Support TPAL leadership and administrative operations across TPAL programs.
- Coordinate and support processing of Teacher Residency stipends.
- Maintain teacher residency and grant-related records.
- Assist with data collection, reporting, and survey administration.
- Support residency meetings, professional learning, and Communities of Practice.
- Plan, coordinate, and attend recruitment and community outreach events.
- Support recruitment efforts across TPAL programs.
- Communicate with prospective and current students, faculty, school personnel, and community partners.
- Provide school-wide administrative support to TPAL leadership, faculty, staff, and students.
- Develop proficiency in NMSU systems used to perform office procedures.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
