Associate Administrative Assistant

PepsiCo • Carroll, IA

10d • $39,500 - $63,100 • Onsite

About The Position

The Associate Administrative Assistant supports operations at the Carroll facility as the sole onsite administrative presence. The role calls for independence, adaptability, professionalism, sound judgment, integrity, and the ability to manage competing priorities in an operations-based environment while working with varied stakeholders. Prior experience in settlement, reconciliation, and administrative operations is essential.

The position provides cashiering and financial support, accounts payable and office operations, and administrative and site support. It involves reconciling daily delivery routes, maintaining accurate financial and delivery records, coordinating with Accounts Receivable and other stakeholders, processing payables, managing supplies and shipping and receiving, and supporting local employees, visitors, customers, suppliers, meetings, and events.

Requirements

• High school diploma or GED.
• 2–5 years of administrative experience.
• Prior experience in settlement, reconciliation, and administrative operations.
• Strong organizational and time-management skills, including the ability to prioritize in a fast-paced environment.
• Ability to multitask with urgency while maintaining accuracy.
• Exceptional attention to detail and follow-through.
• Strong written and verbal communication skills and the ability to interact professionally and constructively with internal and external partners.
• Self-motivated, proactive, and customer-focused approach.
• Tact, integrity, maturity, professionalism, and respect for others.
• Advanced computer proficiency, including Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Cashier and reconcile daily delivery routes using Excel, SAP, and banking applications.
• Complete daily cashiering documentation, including running and analyzing reports, maintaining activity logs, and reviewing proof of delivery documentation.
• Maintain accurate records of missing or incomplete payments and proof-of-delivery discrepancies, and document findings thoroughly.
• Communicate proactively with appropriate stakeholders to support collection efforts.
• Partner with centralized Accounts Receivable to resolve customer payment issues.
• Process accounts payable accurately and on time through internal AP systems or a purchasing card.
• Manage shipping and receiving activities for the location.
• Conduct weekly inventories of office, breakroom, and maintenance supplies and coordinate replenishment.
• Maintain the reception area and common areas for cleanliness and a professional appearance.
• Support customer and supplier interactions, visitors, mail, reports, copying, filing, and phone coverage.
• Serve as a go-to support resource for the local team.
• Support planning and execution of company events, meetings, and diversity engagement initiatives.
• Respond to email, phone, and direct messages in a timely and professional manner.
• Perform additional administrative and customer support responsibilities as assigned.
• Manage ad hoc requests and special projects.

Benefits

• Paid time off, subject to eligibility, including paid parental leave, vacation, sick leave, and bereavement leave.
• Medical, dental, and vision coverage, subject to elections and eligibility.
• Disability coverage, subject to elections and eligibility.
• Health and dependent care reimbursement accounts, subject to elections and eligibility.
• Employee Assistance Program (EAP), subject to elections and eligibility.
• Accident, group legal, and life insurance, subject to elections and eligibility.
• Defined Contribution Retirement Plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED