Associate Administrative Assistant

Precise Systems, Inc.•Aberdeen Proving Ground, MD

9d•$66,919 - $95,378

About The Position

Precise Systems seeks an experienced administrative assistant to provide administrative, technical, and programmatic support at the DEVCOM Chemical Biological Center (CBC), supporting the Research and Operations Directorate’s missions, functions, and operations. The role supports the Branch Chief, Principal Investigators, and other team members with budget, travel, and programmatic inquiries, and provides financial data and record-keeping. It also handles administrative tasks in GFEBS, timekeeping in ATAAPS, ordering through COUPA, document routing, meeting coordination, calendar management, office support, and travel-related tasks in DTS. The position requires at least two years of relevant experience, particularly in DoW engineering or programmatic support, and a high school diploma or GED. Applicants must be able to obtain and maintain a Secret security clearance; U.S. citizenship is required due to customer-related requirements. The annual salary range is $66,918.69 to $95,378.03. Precise Systems offers a professional services benefits package and recognizes exceptional performance through its STAR Award program.

Requirements

At least 2 years of relevant work experience, particularly in DoW engineering or programmatic support.
Experience with GFEBS (General Fund Enterprise Business System).
Experience providing financial data and maintaining records.
Experience with ATAAPS (Automated Time Attendance and Production System).
Established experience scheduling and preparing meeting arrangements.
Experience with record keeping and meeting-minute capture and follow-up.
Advanced experience with Microsoft Office suite software, including Word, Excel, Outlook, and PowerPoint.
Ability to obtain and maintain a DoW security clearance; the posting specifies a Secret security clearance.
Ability to use or learn DTS (Defense Travel System).
High school diploma or GED.
U.S. citizenship is required.

Nice To Haves

Advanced experience with Army-specific policies and requirements.
Excellent written and oral communication skills.
Excellent organizational skills and record-keeping.
Excellent presentation skills.
Advanced experience with GFEBS (General Fund Enterprise Business System).
Advanced experience with ATAAPS (Automated Time Attendance and Production System).
Knowledge of Army government purchase card procurement processes.

Responsibilities

Assist the Branch Chief, Principal Investigators, and other team members with budget, travel, and programmatic inquiries.
Proactively support senior administration and management personnel by helping manage developing solutions.
Provide financial data and maintain records.
Perform administrative tasks in GFEBS and timekeeping duties in ATAAPS.
Place orders using the Precise Ordering System, COUPA.
Package and route documents for digital workflows, including Purchase Request and Approval (PR&A) forms, Standard Operating Procedures, and travel documents.
Schedule and prepare meeting arrangements.
Capture meeting minutes and manage follow-up.
Maintain calendars for multiple Branch Chiefs.
Provide daily general office support, including maintaining daily logs and receiving and distributing inventory.
Edit civilian travel schedules and cross-reference payments in the Defense Travel System (DTS).
Control and create conference room schedules.