Associate Administrative Assistant

PepsiCo • Lithonia, GA

5d

About The Position

This full-time position provides administrative and analytical support, including cashiering and settlement, payroll, accounts receivable and payable, and departmental Global Control Standards compliance. The role supports management and functional teams, handles confidential material, and helps ensure that financial and administrative processes are completed accurately and on time. It also supports community projects and special projects as needed.

Requirements

• High school diploma or GED required.
• Able to lift 10 pounds and continuously stand, rotate, twist, and lift.
• Willing to travel to other market locations for backup support.
• Excellent analytical skills and ability to translate findings into actionable solutions and processes.
• Ability to function well in a team environment.
• Strong communication skills across multiple platforms.
• Exceptional attention to detail.
• Results-oriented, with the ability to complete assignments accurately and on time.
• Ability to handle multiple priorities, including changing priorities in challenging situations, and keep management involved as needed.
• Proficiency in Microsoft Office, particularly Outlook and Excel.
• Ability to quickly learn in-house software applications.
• Ability to work with minimal supervision; self-motivated and shows a high level of initiative.
• Demonstrated tact, integrity, maturity, professionalism, and respect for internal and external colleagues.
• Strong team player, willing to assist other department staff and take on projects.
• Ability to perform functions accurately and remain calm under pressure.
• Ability to handle confidential material professionally.

Responsibilities

• Perform daily cashiering processes using internal and external systems.
• Research and resolve daily dispute cases using internal systems.
• Research short pays and rebills on a weekly or daily basis.
• Perform weekly payroll processes as needed using Kronos Timekeeper and SAP.
• Reconcile internal ledgers at period end and prepare trend reports.
• Provide professional, confidential, and organized administrative support.
• Monitor email and phone calls, responding to or coordinating issues when possible.
• Maintain and update distribution and contact lists.
• Organize and maintain electronic and hard-copy department files.
• Interact daily with functional teams.
• Administer specific applications and time-bound processes accurately and promptly.
• Provide basic administrative support, including phones, copies, and office supplies.
• Create customized actionable market reports using pivot tables, advanced formulas, or macros.
• Work on special projects as necessary and perform other duties as assigned to support the team’s administrative function.
• Support community projects.
• Support management by helping provide more time for frontline work.
• Participate in and comply with payroll and Global Control Standards audit procedures.
• Summarize data, develop recommendations, and implement solutions.
• Travel to other market locations to provide backup support when needed.
• Provide comprehensive team support to enable delivery of plans and business priorities, and meet SMART objectives to drive business results.

Benefits

• Paid time off, subject to eligibility, including paid parental leave, vacation, sick leave, and bereavement leave.
• Medical, dental, vision, and disability coverage, subject to elections and eligibility.
• Health and dependent care reimbursement accounts, subject to elections and eligibility.
• Employee Assistance Program (EAP).
• Accident, group legal, and life insurance, subject to elections and eligibility.
• Defined Contribution Retirement Plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED