Administrative Assistant Associate

New Mexico State University•Las Cruces, NM

3d•Onsite

About The Position

DACC is seeking an Administrative Assistant Associate to provide administrative, clerical, and front-desk support to the Student Accessibility Services (SAS) Office. The position supports efficient, student-centered service delivery and helps connect students with needed accommodations while maintaining compliance with institutional policies and applicable laws, including the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act. The position is based at Doña Ana Community College and is a full-time-equivalency 1.0, non-exempt bargaining-unit position represented by the American Federation of State, County & Municipal Employees (AFSCME). The standard schedule is Monday through Friday, 8 a.m. to 5 p.m. The target hourly rate is $16.83.

Requirements

High school diploma and one year of relevant experience, or a higher degree.

Nice To Haves

Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
Experience composing professional emails and managing an inbox.
Familiarity with Microsoft Teams.
Ability to enter information accurately into databases, spreadsheets, and internal systems.
Strong written communication skills, including drafting clear memos, notes, and messages with correct grammar and a professional tone.
Excellent verbal and phone etiquette, including greeting visitors courteously, answering calls politely, taking accurate messages, and communicating clearly with colleagues and students.
Experience scheduling, managing calendars, booking meetings, and coordinating appointments.
Strong time-management skills, including the ability to prioritize daily tasks and meet deadlines in a fast-paced office environment.

Responsibilities

Assist with reviewing disability-related medical documentation and high school Individualized Education Programs (IEPs).
Coordinate accommodations for students with disabilities.
Maintain accurate student records and data in the AIM database and throughout the SAS office.
Schedule intakes and appointments for SAS staff.
Answer the main SAS phone line and serve as a first point of contact for students and visitors.
Coordinate all accommodated testing for students.
Order supplies and equipment using the SAS PCard system.
Review, approve, and submit Sign Language Interpreting invoices through AggieMart.
Manage travel and mileage requests.
Run reports and queries as needed to support departmental operations.
Promote SAS services across DACC.
Supervise student aides, including scheduling and approving time sheets.