Associate Administrative Assistant

PepsiCo • Atlanta, GA

7d • $39,500 - $63,100

About The Position

The Associate Administrative Assistant supports financial and analytical activities, including cashiering and settlement, payroll, accounts receivable and payable, and departmental Global Control Standards compliance. The role provides organized, confidential administrative support to management and functional teams, and helps ensure business processes and time-bound applications are completed accurately and on schedule. The position is full-time and may require travel to other market locations for backup support.

Requirements

• High school diploma or GED.
• Ability to lift 10 pounds and continuously stand, rotate, twist, and lift.
• Willingness to travel to other market locations for backup support.
• Excellent analytical skills and ability to translate findings into actionable solutions and processes.
• Ability to function well in a team environment.
• Strong communication skills across multiple platforms.
• Exceptional attention to detail and ability to perform work accurately.
• Results-oriented, with the ability to complete assignments accurately and on time.
• Ability to handle multiple priorities, including changing priorities in challenging situations, and keep management involved as needed.
• Proficiency in Microsoft Office, particularly Outlook and Excel; the responsibilities also call for proficiency in Word and PowerPoint.
• Ability to quickly learn in-house software applications.
• Aptitude for working with minimal supervision; self-motivated and able to show initiative.
• Demonstrate tact, integrity, maturity, professionalism, and respect for internal and external contacts.
• Strong team player willing to assist other department staff and take on projects.
• Ability to work proficiently and calmly under pressure.
• Maintain a high level of integrity and professionalism when handling confidential material.

Responsibilities

• Perform daily cashiering processes using internal and external systems.
• Research and resolve daily dispute cases using internal systems.
• Research short payments and rebills on a weekly and daily basis.
• Perform weekly payroll processes as needed using Kronos Timekeeper and SAP.
• Reconcile internal ledgers at period end and prepare trend reports.
• Provide dedicated administrative support in a professional, confidential, and organized manner.
• Monitor email and phone calls, responding to or coordinating issues when possible.
• Maintain and update distribution and contact lists.
• Organize and maintain electronic and hard-copy department files.
• Interact daily with functional teams.
• Administer specific applications and time-bound processes accurately and on time.
• Provide basic administrative support, including phones, copying, and office supplies.
• Create customized actionable market reports using pivot tables, advanced formulas, or macros.
• Work on special projects and perform other duties as assigned to support the team’s administrative function.
• Support community projects.
• Support management by helping provide more time for frontline work.
• Participate in and comply with payroll and Global Control Standards audit procedures.
• Summarize data, develop recommendations, and implement solutions.
• Support teams in delivering plans and business priorities and meet SMART objectives to drive business results.

Benefits

• Paid time off, subject to eligibility, including paid parental leave, vacation, sick leave, and bereavement leave.
• Medical, dental, and vision coverage, subject to elections and eligibility.
• Disability benefits.
• Health and dependent care reimbursement accounts.
• Employee Assistance Program.
• Accident, group legal, and life insurance.
• Defined Contribution Retirement Plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED