Associate Accounts Payable Specialist

Accelevation • Miamisburg, OH

5d • Onsite

About The Position

About Accelevation We build what the future runs on. Accelevation designs, manufactures and installs the physical infrastructure that powers today’s most advanced technologies. We’ve grown over 440% in the last 18 months because we take ownership, solve hard problems, and build with purpose. Join us to build the future. Your Impact As an Associate Accounts Payable Specialist, you will play an important role in maintaining the accuracy and efficiency of Accelevation’s financial operations. You will support invoice processing, vendor account management, statement reconciliations, and payment activities to ensure vendors are paid accurately and on time. Your attention to detail and commitment to process excellence will help support the company’s continued growth and operational success.

Requirements

• High school diploma or equivalent required
• 1–3 years of experience in accounts payable, bookkeeping, or a related accounting role
• Experience reconciling vendor statements and researching invoice discrepancies
• Proficiency with Microsoft Excel, including data entry, sorting, and basic formulas
• Experience with ERP or accounting systems required
• Strong attention to detail and accuracy in a high-volume environment
• Strong organizational and time management skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong written and verbal communication skills
• Customer-service mindset when interacting with vendors and internal stakeholders
• Dependable, coachable, and willing to learn

Nice To Haves

• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or a related field preferred
• Epicor experience preferred

Responsibilities

• Enter and code vendor invoices accurately and timely within the accounting system
• Match invoices to purchase orders and receiving documentation, escalating discrepancies as needed
• Verify invoices for accuracy, completeness, and appropriate approvals prior to processing
• Monitor the shared Accounts Payable inbox and route invoices and correspondence appropriately
• Maintain vendor records, including W-9s, remittance information, and contact details
• Respond to vendor inquiries regarding invoice and payment status in a professional and timely manner
• Assist with researching and resolving invoice discrepancies, short pays, and statement variances
• Reconcile vendor statements against the accounts payable subledger on a regular basis
• Research and resolve variances between vendor statements and internal records
• Follow up on open credits, unapplied payments, and past-due balances
• Document reconciling items and escalate unresolved issues to the Accounts Payable Manager
• Assist with weekly check runs, ACH payment batches, and supporting documentation
• Support month-end close activities, including accruals and open invoice reporting
• Prepare accounts payable aging reports for management review
• Maintain organized digital records of invoices, payments, and supporting documentation
• Utilize Epicor and other accounting systems to maintain accurate financial records and reporting
• Support internal and external audits by providing requested documentation
• Identify opportunities to improve efficiency and streamline accounts payable processes
• Collaborate with procurement, project management, sales, and finance teams to resolve issues
• Perform additional duties and special projects as assigned

Benefits

• Paid time off
• 401(k) retirement plan with company match
• Comprehensive health, dental, and vision insurance
• Collaborative, high-energy workplace
• Career growth opportunities in a rapidly expanding organization

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED