Associate Accounts Payable Specialist

Accelevation•Miamisburg, OH

11h•Onsite

About The Position

As an Associate Accounts Payable Specialist, you will play an important role in maintaining the accuracy and efficiency of Accelevation’s financial operations. You will support invoice processing, vendor account management, statement reconciliations, and payment activities to ensure vendors are paid accurately and on time. Your attention to detail and commitment to process excellence will help support the company’s continued growth and operational success.

Requirements

High school diploma or equivalent required
1–3 years of experience in accounts payable, bookkeeping, or a related accounting role
Experience reconciling vendor statements and researching invoice discrepancies
Proficiency with Microsoft Excel, including data entry, sorting, and basic formulas
Experience with ERP or accounting systems required
Strong attention to detail and accuracy in a high-volume environment
Strong organizational and time management skills
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Strong written and verbal communication skills
Customer-service mindset when interacting with vendors and internal stakeholders
Dependable, coachable, and willing to learn

Nice To Haves

Associate’s or Bachelor’s degree in Accounting, Finance, Business, or a related field preferred
Epicor experience preferred

Responsibilities

Enter and code vendor invoices accurately and timely within the accounting system
Match invoices to purchase orders and receiving documentation, escalating discrepancies as needed
Verify invoices for accuracy, completeness, and appropriate approvals prior to processing
Monitor the shared Accounts Payable inbox and route invoices and correspondence appropriately
Maintain vendor records, including W-9s, remittance information, and contact details
Respond to vendor inquiries regarding invoice and payment status in a professional and timely manner
Assist with researching and resolving invoice discrepancies, short pays, and statement variances
Reconcile vendor statements against the accounts payable subledger on a regular basis
Research and resolve variances between vendor statements and internal records
Follow up on open credits, unapplied payments, and past-due balances
Document reconciling items and escalate unresolved issues to the Accounts Payable Manager
Assist with weekly check runs, ACH payment batches, and supporting documentation
Support month-end close activities, including accruals and open invoice reporting
Prepare accounts payable aging reports for management review
Maintain organized digital records of invoices, payments, and supporting documentation
Utilize Epicor and other accounting systems to maintain accurate financial records and reporting
Support internal and external audits by providing requested documentation
Identify opportunities to improve efficiency and streamline accounts payable processes
Collaborate with procurement, project management, sales, and finance teams to resolve issues
Perform additional duties and special projects as assigned