Accounts Payable Specialist

Aston Carter•Jacksonville, FL

13d•$23 - $25•Onsite

About The Position

As an Accounts Payable Specialist, you will be responsible for auditing vendor invoices by verifying them against purchase orders and packing slips, investigating discrepancies, and entering approved vouchers into the accounting system. You will reconcile and post accounts payable batches within the accounting platform and process field service expense reports by printing, reviewing, reconciling, allocating to job costs, and entering into the accounting system.

Requirements

Proficiency in accounts payable and invoice processing.
Strong understanding of purchase orders and reconciliation processes.
Experience in handling accounts payable tasks and payable management.
Detail-oriented with strong organizational skills.

Responsibilities

Audit vendor invoices and verify against purchase orders and packing slips.
Investigate discrepancies and enter approved vouchers into the accounting system.
Reconcile and post accounts payable batches within the accounting platform.
Process field service expense reports and allocate to job costs.
Manage purchase order line items for vendor shipments delivered directly to customers.
Reconcile weekly UPS invoices and record in the accounting system.
Handle the monthly American Express statement and allocate to job costs.
Review and process LTL freight invoices, including internal and intercompany charges.
Process utility invoices for multiple sites and enter into the accounting system.
Provide transactional support to purchasing department staff as needed.
Print accounts payable checks and obtain required authorized signatures.
Maintain and replenish the petty cash fund as necessary.
Process new customer credit applications for Controller review and approval.
Organize and maintain customer documentation, including credit applications, W-9 forms, and sales tax certificates.
Create job entries in the expense tracking system for accurate job cost allocation.
Upload shipping documentation to the centralized multi-site tracking system.
Prepare, process, and post progress billings in the accounting system.
Collect, attach, and scan packing slips to customer invoices for accounts receivable.
Apply and post customer payments to both the accounting system and the bank.
Support month-end and year-end closing activities as requested.