Accounts Payable Specialist

Carpenter•Elkhart, IN

12d•Onsite

About The Position

Carpenter Co. has a great opportunity available for an Accounts Payable Specialist at our Elkhart manufacturing branch. Reporting to the Division Accountant and working with a Staff Accountant, this position is responsible for Accounts Payable processing and other accounting functions for the division. Major responsibilities will include communicating with our vendors, Corporate Accounting, Purchasing, and Department Managers to process payables with accuracy and timeliness.

Requirements

Accounts Payable experience in a manufacturing environment, 2 years' experience preferred.
Experience processing invoices with a high level of accuracy in a fast paced work environment.
Excellent telephone and verbal communication skills to communicate regularly with vendors, production and accounting areas.
Intermediate Microsoft Office and computer skills.
Excellent organization skills.
High School Diploma/GED.
Ability to work successfully in a team environment in close proximity to co-workers and office personnel.

Responsibilities

Verifies and processes all incoming invoices from outside vendors.
Requests proof of delivery and other pertinent information regarding the details of the vendor’s income being submitted for payments.
Ensures all documentation is provided to process vendor invoices for payment using the SAP Accounts Payable system; processes the information for payment.
Completes the necessary forms with all the required information and authorized signatures for new vendors or changes to vendors to keep vendor files and information current.
Communicates with vendors regarding W9 forms, open balances, and discrepancies in the invoicing; communicates daily with internal management and receiving personnel regarding purchases.
Monitors and tracks trim purchases and submits necessary information to corporate.
Monitors all receipts to confirm invoices received.
Prepares weekly accounting report to review and close open purchase orders.
Properly record purchases as either sales taxable or non-sales taxable.
Confirms daily trim receipts are properly recorded in SAP by the bale receiving department.
Maintains the Accounting Department filing, as required.
Continuously seek to improve daily processes for accuracy and efficiency, working with other departments as necessary.
Cross trains as relief for other positions within the office including answering the main phone lines when the receptionist is on lunch or on vacation.
Performs other duties as assigned.