Accounts Payable Specialist
About The Position
The Accounts Payable Specialist plays a critical role in supporting the day-to-day financial operations of the organization by ensuring timely, accurate, and efficient processing of vendor invoices and payments. This individual will manage high-volume invoice workflows, maintain vendor relationships, and collaborate cross-functionally to resolve discrepancies and improve processes. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment. They demonstrate ownership of their work, a strong sense of urgency, and the ability to quickly adapt and contribute to a growing organization.
Requirements
- Associate degree in Accounting, Finance or a related field or equivalent combination of education and experience
- Strong knowledge of invoice validation, vendor reconciliations, and resolving invoice discrepancies and vendor inquiries
- Proven experience maintaining accounting operations across multiple business units
- Familiarity with payments processing (ACH, wire, check) and maintaining vendor payment schedules
- Ability to work in a situation requiring attention to detail, coupled with a high level of multitasking and prioritization needed to meet aggressive deadlines
- Strong analytical, problem-solving, and organizational skills with high attention to detail
Responsibilities
- Responsible for daily accounting operations within the Accounts Payable function including invoice processing, General Ledger coding and validation.
- Maintain and update vendor master data, ensuring accuracy and completeness of supplier records
- Perform regular vendor statement reconciliation, investigate and resolve discrepancies in a timely manner.
- Respond to vendor inquiries professionally and efficiently, maintaining strong working relationships
- Partner with internal stakeholders resolve purchase orders and receipt discrepancies
- Execute daily processes and controls accurately and on time, ensuring compliance with company policies and accounting procedures
- Identify opportunities for process improvements and support system enhancements and automation initiatives
- Assist with month-end close activities and provide support for audits
- Support special projects as well as administrative duties as needed
Benefits
- medical, dental, vision, and life insurance
- generous paid time off
- 401(k) plan with company match
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
