Assistant School Secretary - Behavior Office

Kalamazoo Public Schools • Kalamazoo, MI

5d • Onsite

About The Position

The Assistant School Secretary works in the Behavior Office at Loy Norrix High School. The role word-processes reports and other materials and performs major school responsibilities, which may include student accounting. It assists assistant principals, serves the public and students, and performs reception duties.

The position also supports student health needs by caring for students with health problems or injuries, contacting parents or doctors, and arranging medical follow-through or ensuring that a child is under a parent’s direct supervision. It supervises students sent to the office and processes due process hearing paperwork according to established procedures.

Requirements

• High school diploma or accredited equivalency.
• Demonstrated keyboarding and computer proficiency through skills testing.
• Demonstrated written and oral communication skills.
• Ability to communicate with students, parents, and staff in a calm and supportive manner.
• Knowledge of mathematical skills necessary to perform school responsibilities.
• Demonstrated skill in the student database.
• Evidence of a desirable work record, including low absenteeism, good job performance, and flexibility.

Nice To Haves

• Completion of classes in computers and business administration.
• Previous experience in an office position.

Responsibilities

• Complete reports and forms from rough drafts using a computer and following applicable rules, instructions, or school procedures.
• Complete school reports, including student accounting; collect information from employees; compile data into established formats; perform calculations; and meet applicable schedules.
• Provide backup reception duties, answer the telephone, interpret school procedures, and help the public complete forms.
• Operate standard office machines, including a calculator, duplicating machines, data terminal, copier, and other office machines.
• Perform standard office tasks, including filing, checking, copying, data formatting, collating, and assembling.
• Care for students with health problems or injuries; contact parents or doctors; arrange medical follow-through or ensure a child is under direct parent supervision.
• Supervise the behavior of students sent to the office.
• Process due process hearing paperwork and file it according to procedures.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED