Assistant Project Manager - Special Projects Division

Chinburg•Newmarket, NH

11d•Onsite

About The Position

The Assistant Project Manager (APM) supports Chinburg’s Commercial Construction team throughout all phases of a project, from initial estimating and preconstruction through construction execution and closeout. The role assists with project coordination, document control, scheduling, and cost management, and facilitates communication and collaboration among project managers, subcontractors, vendors, and field teams. The APM helps ensure projects are organized and completed in accordance with established schedules, budgets, and quality standards. The position is part of the Special Projects Division and is based on-site at 3 Penstock Way in Newmarket. It reports to the Senior Project Manager and supervises no positions. It is full-time and exempt from overtime under the Fair Labor Standards Act. Chinburg is a growing company based in New Hampshire’s Seacoast region, with projects and properties throughout New Hampshire, Maine, and Vermont. Its work includes new construction, construction management, renovation and restoration, commercial and residential rentals, and property management. The company describes its approach as collaborative and relationship-focused, with a longstanding commitment to energy-efficient building practices and creating places that contribute positively to surrounding communities. Chinburg offers competitive compensation, comprehensive benefits, career growth and professional development opportunities, and a collaborative environment. The role also requires regular and reliable attendance, compliance with company policies and safety practices, completion of assigned training, and a valid driver’s license, reliable transportation, and an acceptable driving record. Physical activities include frequent standing, walking, repetitive hand and arm movement, climbing stairs, seeing, hearing, and talking; other listed activities, such as lifting and carrying, are occasional or seldom.

Requirements

3–5 years of construction industry experience; commercial construction experience is preferred.
Strong organizational and time management skills, including the ability to prioritize multiple responsibilities and meet deadlines.
High degree of integrity, professionalism, and ethical conduct.
Strong analytical, problem-solving, and critical-thinking skills.
Customer-service-oriented approach and commitment to quality and responsiveness.
Ability to work collaboratively and effectively as part of a team.
Strong written and verbal communication skills, including active listening.
Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
Valid driver’s license, reliable transportation, and an acceptable driving record.
Regular and reliable attendance.
Ability to comply with company personnel policies and procedures and the company’s Code of Safety Practices.
Ability to complete required company training and other assigned training.

Nice To Haves

Formal construction-related training and/or a minimum of a two-year associate degree.
Familiarity with construction management software and project management platforms.
Experience in commercial construction.

Responsibilities

Assist with estimating by gathering and organizing bid documents, performing quantity takeoffs, and supporting preparation of detailed cost estimates.
Participate in preconstruction and project planning meetings to help define scope, identify potential constraints, and evaluate site conditions relevant to planning and pricing.
Help manage and maintain current construction drawings, specifications, and related documentation.
Coordinate and distribute plan revisions and updates so project team members and field personnel have current information.
Maintain accurate and organized project documentation, including submittals, Requests for Information (RFIs), meeting minutes, and other project records.
Assist with preparing, submitting, and tracking building permit applications, and coordinate with local authorities to support timely approvals.
Monitor document status and facilitate timely distribution and communication of project information.
Assist with preparing, processing, and tracking purchase orders, subcontracts, and change orders.
Support project managers in monitoring project costs and maintaining accurate financial documentation.
Assist in developing, maintaining, and monitoring project schedules.
Coordinate with subcontractors and suppliers on schedules, deliveries, and work activities to support timely project completion.
Communicate schedule updates, potential delays, and coordination issues to the project management team.
Provide administrative and coordination support to the project management team throughout the project lifecycle.
Assist with meeting agendas, meeting minutes, and project-related correspondence.
Provide limited project coordination and support to project managers and site supervisors in the field as needed.
Perform other project-related duties as assigned.
Maintain regular and reliable attendance and interact professionally and respectfully with customers, vendors, coworkers, and the public.
Comply with applicable company policies and procedures and Chinburg Builders, Inc.’s Code of Safety Practices.
Complete required company and other assigned training.