Special Projects Assistant
About The Position
This position provides coordination and administrative support focused on Member education and training within the department. It is responsible for record maintenance, reports and analytics, and support for process and operational improvements. The position serves as a key liaison for training-related activities and online training platforms. The role coordinates loss prevention training programs and related communications, serves as the primary contact between the department and the online training provider, supports multimedia and online training resources, and compiles reports for departmental planning and evaluation. It also provides backup support to other Loss Prevention administrative staff as needed.
Requirements
- Associate’s degree; equivalent combinations of education and experience will be accepted.
- Two years of experience in administration, clerical work, managing budgets, training coordination, or a related field; equivalent combinations of education and experience will be accepted.
- Proficiency in MS Excel, MS Word, MS Outlook, MS PowerPoint, and MS Access.
- Ability to perform the primary responsibilities satisfactorily, with reasonable accommodations available for individuals with disabilities.
Nice To Haves
- B.A. or B.S. degree in a related field.
- Experience related to risk management operations.
- Experience with financial software and processes related to invoices and purchase requisitions.
Responsibilities
- Coordinate scheduling of loss prevention training programs, including training requests, readiness reports, calendar management, contract trainer arrangements, and catering logistics.
- Coordinate communications and administrative activities for loss prevention training programs, including announcements, registration, schedule changes, cancellations, and updates to training calendars and event management systems.
- Serve as the primary point of contact between the department and the online training provider; respond to Member inquiries, manage usage data, and generate monthly usage reports.
- Provide backup support to other Loss Prevention administrative staff to help ensure smooth department operations.
- Assist with administration and maintenance of multimedia and online training resources, including Member support and utilization reporting.
- Compile, analyze, and prepare reports to support departmental planning, evaluation, and decision-making.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
