Assistant Project Manager - Special Projects Division

Chinburg•Newmarket, NH

12d•$70,000 - $100,000•Onsite

About The Position

The Assistant Project Manager (APM) supports the Commercial Construction team throughout all phases of a project, from initial estimating and preconstruction through construction execution and closeout. The role assists with project coordination, document control, scheduling, and cost management, while facilitating communication and collaboration among project managers, subcontractors, vendors, and field teams. The APM helps ensure projects are organized and completed according to established schedules, budgets, and quality standards. The position is based on-site at 3 Penstock Way in Newmarket and reports to the Senior Project Manager. It supervises no positions. The role is classified as exempt and is not eligible for overtime under the Fair Labor Standards Act.

Requirements

3–5 years of construction industry experience, preferably in commercial construction.
Strong organizational and time management skills, including the ability to prioritize multiple responsibilities and meet deadlines.
High degree of integrity, professionalism, and ethical conduct.
Strong analytical, problem-solving, and critical-thinking skills.
Customer-service-oriented approach and commitment to quality and responsiveness.
Ability to work collaboratively and effectively as part of a team.
Strong written and verbal communication skills, including active listening.
Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
Valid driver's license, reliable transportation, and an acceptable driving record.
Regular and reliable attendance.
Ability to comply with applicable company policies and procedures, including the Code of Safety Practices, and complete required company and other assigned training.

Nice To Haves

Formal construction-related training and/or a minimum of a two-year associate degree.
Familiarity with construction management software and project management platforms.

Responsibilities

Gather and organize bid documents, perform quantity takeoffs, and support preparation of detailed cost estimates.
Participate in preconstruction and project planning meetings to help define scope, identify potential constraints, and evaluate site conditions relevant to planning and pricing.
Assist with managing and maintaining current construction drawings, specifications, and related documentation.
Coordinate and distribute plan revisions and updates so project team members and field personnel have current information.
Maintain accurate, organized, and up-to-date project documentation, including submittals, Requests for Information (RFIs), meeting minutes, and other project records.
Assist with preparing, submitting, and tracking building permit applications and coordinate with local authorities to support timely approvals.
Monitor document status and facilitate timely distribution and communication of project-related information.
Assist with preparation, processing, and tracking of purchase orders, subcontracts, and change orders.
Support project managers in monitoring project costs and maintaining accurate project financial documentation.
Assist in developing, maintaining, and monitoring project schedules.
Coordinate with subcontractors and suppliers regarding schedules, deliveries, and work activities to support timely project completion.
Communicate schedule updates, potential delays, and coordination issues to the project management team.
Provide administrative and coordination support to the project management team throughout the project lifecycle.
Assist with preparing meeting agendas, meeting minutes, and project-related correspondence.
Provide limited project coordination and support to project managers and site supervisors in the field as needed.
Perform other project-related duties as assigned.
Maintain regular and reliable attendance; comply with company personnel policies and procedures and the Code of Safety Practices; complete required training; and demonstrate professionalism and effective interpersonal skills.
Possess a valid driver's license, reliable transportation, and an acceptable driving record.