Assistant Program Director , Magnolia House Women's Shelter

CAMBA•New York, NY

8d•$74,000 - $77,000•Onsite

About The Position

The Assistant Program Director works at CAMBA’s Magnolia House Women’s Shelter, a Brooklyn shelter serving 200 single women at a time, many of whom have mental illness and some of whom also have chemical addictions. The role oversees facility operations, regulatory compliance, program performance, staff supervision, reporting, purchasing, inventory, and operating expenses. The Assistant Program Director represents CAMBA at meetings as requested, supports contract and proposal work, and collaborates with colleagues on client progress and effective program practices. The position reports to the Vice President. Tasks may be modified, expanded, or assigned over time.

Requirements

Associate degree and six years of applicable experience, or a bachelor’s degree and four years of applicable experience.
Two years of supervisory experience.
Computer literacy in MS Office and other basic office technology.
Applicants currently enrolled in a program and on track to complete the minimum required education, license, and/or certification within three months may apply if they meet the minimum experience requirements; employment depends on satisfying the position requirements.

Nice To Haves

Experience with New York City Department of Social Services (DSS).
Working knowledge of CARES.
Bilingual in English and another language.

Responsibilities

Maintain professional relationships with clients and protect client confidentiality.
Communicate CAMBA and funder policies, requirements, guidelines, and performance targets to staff.
Ensure monthly or cycle-based TGP goals, targets, and performance outcomes are met.
Plan and develop facility, maintenance, and operational systems to support effective service delivery.
Develop and implement procedures for measuring and documenting facility and shelter operations.
Ensure shelters meet applicable regulatory requirements, including health, DHS, OTDA, Callahan, RSRI, safety, and fire department requirements.
Conduct and document one-on-one supervision of direct reports to assess and improve work performance.
Coordinate purchasing and oversee inventory and procurement of bulk supplies and equipment.
Track expenses related to client maintenance systems.
Oversee the storage facility and ensure the safety and security of people and items there.
Implement and manage a work order system to track facility needs and ensure timely, cost-effective completion.
Recommend organizational policies, procedures, and protocols to appropriate management staff.
Represent CAMBA at funder, outside agency, and community meetings as requested, and work with public officials and other organizations to recommend program and policy improvements.
Ensure accurate, timely weekly, monthly, quarterly, semester, and annual reports and statistical information for CAMBA management and funders.
Collaborate with staff on Enginuity and inventory databases, including collection of statistical information and tracking of results.
Analyze program and demographic data to support program improvements.
Prepare, document, and analyze shelter operating expenditures for client supplies and building maintenance to ensure cost containment and contract compliance.
Communicate with peers about client progress and effective program practices.
Assist with proposal preparation and contract negotiations.
Confer with the appropriate Program Director, Senior Vice-President, or Executive Vice-President regarding programmatic and personnel issues.
Immediately report monitoring visits or funder events, significant events, and incidents that might subject CAMBA to liability to the appropriate Vice President.
Assist in reviewing and approving staff training, professional development, vacation, and leave requests.
Review and sign timesheets.
Prepare performance appraisals for direct-reporting staff as needed.
Make hiring and firing recommendations to appropriate senior leaders in consultation and agreement with Human Resources.