Assistant Office Manager

Lum's Auto Center•Mcminnville, OR

4d•$5,000 - $6,000•Onsite

About The Position

Lum's Chevrolet GMC is seeking an experienced Assistant Office Manager to support the day-to-day operation of its dealership business office in McMinnville, Oregon. This leadership role works closely with dealership leadership and helps guide office and accounting personnel while keeping financial and administrative operations organized, accurate, and on track. The position calls for someone who can take ownership, communicate openly, accept feedback, handle challenges professionally, and provide hands-on support in a fast-paced, results-oriented environment. Compensation is $60,000–$72,000 annually, depending on experience. The position is full-time, with the schedule based on dealership business needs. Lum's is a family-owned dealership group with roots in the Oregon Coast community dating back to 1969, guided by the values of Place, Empathy, Loyalty, Growth, and Fun.

Requirements

Several years of hands-on automotive dealership office or accounting experience.
Strong understanding of dealership accounting and business-office operations.
Experience with dealership financial statements, reconciliations, and month-end closing.
Previous experience leading, supervising, or training office or accounting personnel.
Solid understanding of accounts payable, accounts receivable, deposits, schedules, and general ledger functions.
Strong attention to detail and commitment to accuracy.
Ability to organize, prioritize, and manage multiple deadlines in a fast-paced environment.
Proficiency in Microsoft Excel and general computer applications.
Good judgment, initiative, and ability to work independently.
Ability to communicate professionally with employees, department managers, and dealership leadership.
Comfort working in a fast-paced, direct, and results-oriented environment, including communicating with strong personalities and leadership.
Receptiveness to constructive feedback and willingness to address difficult conversations directly and respectfully.
Ability to remain composed, solutions-focused, and professional when priorities shift or challenges arise.
Ability to handle confidential financial, customer, and employee information with discretion.

Nice To Haves

Experience with the Tekion dealership management system (DMS).
Familiarity with manufacturer financial reporting requirements.

Responsibilities

Help lead daily dealership business-office operations and keep workflow and priorities organized.
Lead, train, coach, and support office and accounting team members.
Oversee accounts payable, accounts receivable, deposits, bank reconciliations, and general ledger activity.
Review vehicle deals, contracts, funding, and related paperwork for accuracy and completeness.
Maintain accurate accounting schedules, financial records, and supporting documentation.
Prepare and review accounting reports and assist with monthly financial statements and month-end closing.
Monitor outstanding receivables and follow up on discrepancies and other outstanding issues.
Work with department managers to resolve accounting questions, improve processes, and keep work moving.
Assist with payroll-related accounting, required reporting, and dealership documentation.
Help maintain internal controls and compliance with applicable financial and regulatory requirements.
Identify ways to make office processes more efficient, accurate, and organized.
Provide hands-on support wherever needed to keep the office running smoothly.
Perform other duties necessary to support dealership operations.