Assistant Office Manager
Finnin Kia•Dubuque, IA
•Onsite
About The Position
An Assistant Office Manager at a car dealership supports the Office Manager/Controller in overseeing daily administrative and accounting operations, including processing vehicle deals, managing accounts payable/receivable, ensuring title compliance, and supervising clerical staff.
Requirements
- Previous experience (2-5 years) in automotive dealership accounting or administrative roles is required.
- Familiarity with dealership management systems (DMS) Dealertrack is highly valued.
- Excellent organizational and clerical skills to manage documentation for hundreds of transactions.
- Ability to work with other departments (parts/sales/service/bodyshop) and lead staff effectively.
- High school diploma or equivalent (some college preferred).
- Knowledge of Microsoft Office, specifically Excel/Word
- Strong understanding of accounting principles (AP/AR/GL)
Responsibilities
- Assist with monthly closing, process vehicle deals, manage accounts payable/receivable, and post transactions to the general ledger.
- Ensure all vehicle titles, registrations, and lien information are accurate and processed promptly.
- Reconcile daily cash and credit card transactions, prepare bank deposits, and manage inventory files.
- Help the Office Manager train and supervise clerical staff, filling in for various administrative positions as needed.
- Ensure adherence to company policies, state/federal regulations, and assist in preparing financial, tax, or payroll reports.
Benefits
- Team atmosphere with great management!
- Health, Dental, Vision Insurance
- Accidental, Short Term Disability Insurance
- 401(k) with company match
- Paid Vacations/Holidays
- Employee Discounts
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
