Assistant Manager, Store Construction

kate spade new york•New York, NY

21h•$70,000 - $78,000•Hybrid

About The Position

The Assistant Manager of Construction supports assigned Coach projects in North America as a member of each Project Delivery Team, from AOR Kickoff through Store Opening, Turnover, and Project Closeout. The role coordinates day-to-day execution, maintains project records, and follows through on assigned actions. Working under the direction of the Project Manager, this position supports opening readiness and coordinates assigned projects within approved scope, budget, and schedule. The Project Manager retains accountability for project scope, physical execution, and opening readiness. The role supports preconstruction, bidding, construction coordination, risk and communications management, turnover, and store opening. Activities include coordinating bids and startup packages, tracking project actions and records, coordinating utilities and site readiness, monitoring progress and documenting issues, and supporting closeout and tenant allowance submissions. The position works with internal teams and external partners and escalates technical decisions, scope changes, risks, and opening-readiness issues to the Project Manager. The role may travel up to 25% to support site visits at key milestones on assigned projects.

Requirements

At least 2 years of retail construction experience; a combination of education and relevant experience will be considered.
Working knowledge of construction methods, project phases, and site coordination, with the ability to interpret architectural and construction documents.
Experience coordinating project records, schedules, vendors, or contractors and following actions through completion.
Ability to balance support responsibilities across assigned projects, prioritize competing deadlines, and adapt to changing needs.
Strong communication, organization, and problem-solving skills, with attention to accurate records and timely follow-up.
Ability to work collaboratively across internal teams and external partners and recognize when an issue requires Project Manager direction.
Proficiency in Microsoft Office, including Excel and MS Project, and ability to learn construction management and project collaboration platforms.
May travel up to 25% to support site visits at key milestones on assigned projects.

Responsibilities

Support the Project Manager and Project Delivery Team on assigned projects from AOR Kickoff through Store Opening, Turnover, and Project Closeout.
Coordinate bid activities for general contractor (GC), FF&E, and SBO scopes, including preparation of bid packages, checklists, submission tracking, and clarifications.
Prepare GC bid analyses comparing pricing, scope coverage, exclusions, and qualifications, and identify gaps and clarifications for Project Manager review.
Prepare and issue approved GC startup packages and track outstanding startup requirements.
Coordinate utility setup, activation, closeout, service dates, and related invoice issues with the Project Manager, Engie, and service providers.
Support Landlord and AOR Kickoff meetings by gathering site requirements, recording decisions, and tracking actions, approvals, and due dates.
Assist with drawing reviews, site-condition checks, and constructability coordination; track comments through resolution.
Maintain current approved design standards, drawings, and project files through design, bidding, and construction.
Prepare updates and action logs for weekly OAC meetings, recording decisions, owners, and due dates.
Maintain RFI and Change Order logs, gather supporting information, and flag scope, schedule, and cost impacts for Project Manager review and approvals.
Track contractor progress against schedules and approved documents; escalate missed milestones, unresolved issues, and quality concerns to the Project Manager.
Support site visits and milestone checks, documenting field conditions, progress, and corrective work.
Coordinate site readiness and receipt checks for millwork, FF&E, and SBO; retain receipt evidence and report shortages or damage to Purchasing.
Coordinate Project Manager-requested security guard coverage, maintain service records, track requests, and route invoices for review.
Follow up on assigned field actions and coordinate approved corrective work with contractors and internal partners; refer technical decisions and scope changes to the Project Manager.
Identify and promptly escalate risks to schedule, budget, quality, and opening readiness, documenting the issue, owner, and required decision.
Provide verified status, milestone updates, and supporting records to the Project Manager and PMO for integrated schedules and dashboard reporting.
Communicate with Store Design, Operations, Purchasing, consultants, contractors, and landlords regarding assigned actions and dependencies.
Retain approvals, bid support, delivery evidence, and closeout records in designated project files, and provide records and feedback for PMO control checks and workflow improvements.
Support punchlist tracking and corrective work, including owners, due dates, and completion evidence for the Project Manager and PMO.
Partner with Construction Commercial Management to prepare project closeout packages and tenant allowance submissions; collect as-built drawings, warranties, operation manuals, and supporting documentation and track outstanding items.
Coordinate assigned turnover activities with Operations, Visual Merchandising, IT, and Loss Prevention; escalate outstanding requirements to the Project Manager.
Prepare punchlists, Day 2 requests, and warranty handoff to PMO.