Assistant Facility Manager

Cushman & Wakefield•Boise, ID

4d•$36 - $42

About The Position

Under the supervision of the Facilities Manager, the Assistant Facility Manager supports the facilities organization at a specific location, set of buildings, or campus. The role supports day-to-day implementation of policies, procedures, programs, and workplace services to maintain a well-managed and well-maintained building. It emphasizes responding positively to tenant concerns and needs, environmental health and safety, and quality programs in coordination with the client’s goals and objectives. The position oversees facility operations and maintenance programs, responds to occupant requests, supports contract administration and financial reporting, maintains required site documentation, and helps assess facility conditions and management objectives. The role operates in a professional office environment and may require travel between properties in varying weather conditions. It routinely uses standard office equipment. Employees are regularly required to communicate, operate a computer and office machinery, move about the workplace, remain stationary for 50–75% of the time, and extend their hands and arms in any direction. Other duties may be assigned or changed.

Requirements

Associate’s degree in facilities management, building, business, or a related field.
A minimum of 3–5 years of relevant experience, preferably in commercial or industrial real estate with facility management experience.
Ability to read and understand construction specifications and blueprints.
Proficiency in understanding management agreements and contract language.
Skill in maintaining and monitoring Building Management Systems.
Excellent computer and systems knowledge, including Microsoft Word, Excel, and PowerPoint.
Strong financial management skills, including financial tracking, budgeting, and forecasting.

Nice To Haves

Bachelor’s degree.
Experience in maintenance, construction, engineering, and other facets of property operation and building management.
CMMS or Work Order Management experience.
Certified Facility Manager (CFM), IFMA, or BOMA industry certification; other engineering, business, or technical training or certifications.
Knowledge of financial systems; Yardi is a plus.

Responsibilities

Ensure day-to-day facility or campus operations—including janitorial, life-safety, engineering, site services, and general maintenance—are carried out consistently with company policies and client directives.
Review contracts regularly, arrange bidding as required, and confirm invoices match contract pricing.
Supervise maintenance programs addressing the interior and exterior condition and appearance of properties.
Under the Facility Manager’s direction, respond promptly to occupant requests involving maintenance, repairs, cleaning, and ongoing contract programs.
Compile and ensure accurate, timely completion of site-specific documentation and reports, including operating and emergency manuals, compliance and safety logs, vendor insurance certificates, drawings, invoice and contract files, property condition reports, and other required records.
Prepare budgets, monthly and quarterly financial reports, contracts, expenditure records, and purchase orders as directed.
Assist with information and reports for facility capital budgets, including contributions to five-year plans for maintenance, facility improvements, and cost-reduction initiatives.
Collect, analyze, and report statistical data needed to assess facility management objectives.
Remain familiar with the management contract, vendor agreements, building and facility contracts, and their requirements.
Monitor tenant and vendor compliance with insurance requirements and coordinate claims as required.
Proactively inspect facilities, systems, rooms, and common areas, and report findings or issues to the Facility Manager.