Assistant Facility Manager
About The Position
The Assistant Facility Manager provides facility, customer service, and administrative support to staff at an on-site Miami, Florida location. The position oversees the facility environment, building and mechanical/electrical maintenance, vendor and project coordination, health and safety processes, invoices and office programs, and tenant requests. It also supports corporate events and other assigned duties. Some visitor escorting may take place during evenings and weekends. Candidates must be authorized to work in the United States without visa sponsorship. JLL welcomes applicants even if they do not meet every requirement and emphasizes teamwork and effective collaboration.
Requirements
- Must be authorized to work in the United States without sponsorship.
- Team-oriented, with the ability to collaborate effectively.
Responsibilities
- Conduct daily walkthroughs of all floors and report facilities-related issues, such as dirty carpet, lights out, or missing supplies.
- Oversee cleaning, pest control, waste disposal, landscaping, and building and mechanical/electrical maintenance; liaise with property management as needed.
- Manage vendors and projects, and escort visitors through the facility, potentially during evenings and weekends.
- Coordinate monthly health and safety inspections.
- Support investigations of health and safety incidents and ensure corrective actions are assigned and completed using the client system of record.
- Track safety violations and ensure they are corrected.
- Control forms used in the Health and Safety Plan.
- Facilitate creation of Safe Work Instructions.
- Process invoices for facilities-related expenditures for ADSI and Airbus Group.
- Coordinate with facilities vendors to ensure contracted services are completed.
- Provide backup for the wireless account program for ADSI employees.
- Coordinate the ADSI office supplies and stationery program.
- Perform weekly checks of generator fuel status.
- Coordinate Federal Express and UPS programs.
- Operate and maintain an effective invoice and lease administration filing system for the department.
- Coordinate tenant requests with building management.
- Assist with setting up and breaking down corporate events.
- Perform other assigned duties.
Benefits
- 401(k) plan with matching company contributions
- Comprehensive medical, dental, and vision care
- Paid parental leave at 100% of salary
- Paid time off and company holidays
- Early access to earned wages through Daily Pay
- Supportive culture and comprehensive benefits package focused on mental, physical, and emotional health
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
