Assistant Facility Manager

Cushman & Wakefield•Boise, ID

About The Position

Under the supervision of the Facilities Manager, the Assistant Facility Manager supports the facilities organization at a specific location, set of buildings, or campus. The role supports day-to-day implementation of policies, procedures, programs, and workplace services to help ensure well-managed and well-maintained facilities, with an emphasis on tenant needs, environmental health and safety, and quality programs aligned with client goals and objectives. The position oversees facility operations and maintenance, supports building occupants, maintains site documentation, assists with budgets and financial reporting, and monitors contracts, vendors, insurance requirements, and facility conditions. The role operates in a professional office environment and may involve travel between properties in varying weather conditions. The employee routinely uses office equipment and is regularly required to communicate, operate a computer and other office machinery, move around the workplace, remain stationary for 50–75% of the time, and extend hands and arms in any direction.

Requirements

Associate’s degree in facilities management, building, business, or a related field.
At least 3–5 years of relevant experience, preferably in commercial or industrial real estate, with facility-management experience.
Ability to read and understand construction specifications and blueprints.
Ability to understand management agreements and contract language.
Skill in maintaining and monitoring Building Management Systems.
Excellent computer and systems knowledge, including strong proficiency with Microsoft Word, Excel, and PowerPoint.
Strong financial-management skills, including financial tracking, budgeting, and forecasting.
Knowledge of financial systems.

Nice To Haves

Bachelor’s degree.
Experience in maintenance, construction, engineering, and other facets of property operation and building management.
CMMS or work-order management experience.
Certified Facility Manager (CFM), IFMA, or BOMA industry certifications; other engineering, business, or technical training or certifications.
Knowledge of Yardi financial systems.

Responsibilities

Ensure day-to-day facility or campus operations—including janitorial, life-safety, engineering, site services, and general maintenance—follow company policies and client directives.
Review contracts regularly, arrange bidding as required, and verify that invoices match contract pricing.
Supervise maintenance programs for the interior and exterior condition and appearance of the properties.
Under the Facility Manager’s direction, respond promptly to occupant requests for maintenance, repairs, cleaning, and related needs; implement contract programs to address and resolve issues.
Compile information and ensure site-specific documentation and reports are completed accurately and on time, including operating and emergency manuals, compliance and safety logs, vendor insurance certificates, drawings, invoice and contract files, property-condition reports, and other required records.
Prepare budgets, monthly and quarterly financial reports, contracts, expenditure records, and purchase orders as directed.
Assist with information and reports for facility capital budgets, including contributions to five-year maintenance, facility improvement, and cost-reduction plans.
Collect, analyze, and report statistical data needed to assess facility-management objectives.
Maintain familiarity with the management contract, vendor agreements, building and facility contracts, and their requirements.
Monitor tenant and vendor compliance with insurance requirements and coordinate claims as required.
Inspect facilities, systems, rooms, and common areas proactively and report findings or issues to the Facility Manager.