Assistant Facility Manager

JLL • Miami, FL

8d • Onsite

About The Position

The Assistant Facility Manager provides facility and customer service support to staff at the Miami, Florida site. The role oversees facilities conditions and services, coordinates vendors and projects, supports health and safety activities, processes facilities-related invoices, and provides administrative support. Duties may include escorting visitors during some evenings and weekends. This position does not provide visa sponsorship; candidates must be authorized to work in the United States without sponsorship.

Requirements

• Must be authorized to work in the United States without sponsorship.
• Ability to work as a team player and collaborate effectively.

Responsibilities

• Conduct daily walkthroughs of all floors and report facility-related issues such as dirty carpet, lights out, and missing supplies.
• Oversee facilities environments and services, including cleaning, pest control, waste disposal, landscaping, and building and mechanical/electrical maintenance.
• Liaise with property management as needed and coordinate with building management on tenant requests.
• Manage vendors and projects, escort visitors through the facility, and coordinate with facilities vendors to ensure contracted services are completed.
• Coordinate monthly health and safety inspections.
• Support investigations of health and safety incidents and ensure corrective actions are assigned and completed using the client system of record.
• Track safety violations and ensure they are corrected.
• Control forms used in the Health and Safety Plan and facilitate the creation of Safe Work Instructions.
• Process invoices for facilities-related expenditures for ADSI and Airbus Group.
• Back up the wireless account program for ADSI employees.
• Coordinate office supplies and stationery for ADSI.
• Conduct weekly checks of generator fuel status.
• Coordinate Federal Express and UPS programs.
• Operate and maintain an effective invoice and lease administration filing system for the department.
• Assist with setup and breakdown of corporate events.
• Perform other assigned duties.

Benefits

• 401(k) plan with matching company contributions
• Comprehensive medical, dental, and vision care
• Paid parental leave at 100% of salary
• Paid time off and company holidays
• Early access to earned wages through Daily Pay
• Supportive culture and comprehensive benefits package prioritizing mental, physical, and emotional health

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed