Assistant Facility Manager

Cushman & Wakefield•Atlanta, GA

2d•$47 - $55

About The Position

Under the supervision of the Facilities Manager, the Assistant Facility Manager supports the facilities organization at a specific location, set of buildings, or campus. The role supports day-to-day implementation of policies, procedures, programs, and workplace services to provide a well-managed and well-maintained building. It emphasizes responding positively to tenant concerns and needs, environmental health and safety, and quality programs in coordination with the client's goals and objectives. The position oversees and supports facility operations, maintenance programs, occupant requests, contracts, compliance documentation, budgeting, financial reporting, capital planning, and inspections. The Assistant Facility Manager is expected to know the management contract, vendor agreements, and other facility contracts and their requirements. The role requires an associate’s degree in facilities management, building, business, or a related field, and at least 3–5 years of relevant experience. A bachelor’s degree is preferred. The posted compensation is $46.79–$55.05; the description does not specify the pay period.

Requirements

Associate’s degree in facilities management, building, business, or a related field.
A minimum of 3–5 years of relevant experience, preferably in commercial or industrial real estate with facility-management experience.
Ability to read and understand construction specifications and blueprints.
Proficiency in understanding management agreements and contract language.
Skill in maintaining and monitoring Building Management Systems.
Strong computer and systems knowledge, including Microsoft Word, Excel, and PowerPoint.
Strong financial-management discipline, including financial tracking, budgeting, and forecasting.
Key competencies: oral and written communication, technical proficiency, problem-solving and analysis, leadership, teamwork, relationship management, and financial management.

Nice To Haves

Bachelor’s degree.
Experience in maintenance, construction, engineering, and other facets of property operations and building management.
CMMS or work-order management experience.
Certified Facility Manager (CFM), IFMA, or BOMA industry certifications; other engineering, business, or technical training or certifications.
Knowledge of financial systems; Yardi experience is a plus.

Responsibilities

Ensure day-to-day facility or campus operations—including janitorial, life-safety, engineering, site services, and general maintenance—are carried out consistently with company policies and client directives.
Review contracts regularly, arrange bidding as required, and confirm invoices match contract pricing.
Supervise maintenance programs covering the interior and exterior condition and appearance of properties.
Respond promptly, under the Facility Manager’s direction, to occupant requests involving building maintenance, repairs, and cleaning, and implement contract programs to address needs and problems.
Compile information and ensure site-specific documentation and reports are accurate and timely, including property and operating manuals, emergency procedures, compliance and safety logs, vendor insurance certificates, drawings, invoice and purchase-order files, contract files, property-condition reports, and other required records.
Prepare budgets, monthly and quarterly financial reports, contracts, expenditure records, and purchase orders as directed.
Assist with information and reports for facility capital budgets, including contributions to a five-year plan for maintenance, facility improvements, and cost-reduction initiatives.
Collect, analyze, and report statistical data needed to assess facility-management objectives.
Maintain familiarity with management contracts, vendor agreements, and other facility contracts and their requirements.
Monitor tenant and vendor compliance with insurance requirements and coordinate claims as required.
Proactively inspect facilities, systems, rooms, and common areas and report findings or issues to the Facility Manager.