Assistant Facility Manager
About The Position
The Assistant Facilities Manager at JLL manages critical site operations, oversees vendor relationships, and ensures seamless service delivery while supporting initiatives that enhance the workplace experience. The position leads a professional team, supports operational excellence, and develops strong client partnerships. Responsibilities include managing site operations according to established policies, procedures, and contract requirements; overseeing maintenance vendors; monitoring work orders and service-level compliance; and supporting budgeting, forecasting, reporting, capital planning, and financial reconciliation. This is an on-site role in Kirkland, Washington. The position does not provide visa sponsorship; candidates must be authorized to work in the United States without sponsorship.
Requirements
- At least 2 years of supervisory experience in facilities management or a related field.
- Proficiency in enterprise workplace management systems, digital ticketing platforms, and data reporting tools.
- Strong analytical, organizational, and presentation skills.
- Ability to use information technology tools and platforms effectively.
- Experience managing vendor relationships and ensuring contract compliance.
- Proficiency with Corrigo or similar CMMS platforms.
- Basic operational skills in Excel and Google Docs.
- Authorization to work in the United States without sponsorship.
Nice To Haves
- Associate's or Bachelor's degree in Facilities, Property, Business, or a related field.
- Facility Management Professional (FMP) certification.
- Strong organizational skills and exceptional attention to detail.
- Proven teamwork and communication abilities.
- Experience using generative AI tools and conversational search applications to accelerate data analysis and improve operational workflows.
- Demonstrated people management and team development capabilities.
Responsibilities
- Manage site operations in accordance with established policies, procedures, and contract requirements.
- Oversee vendors providing janitorial, mechanical, electrical, plumbing, carpentry, HVAC, and critical systems maintenance.
- Track and audit work orders in the CMMS platform to ensure vendor compliance with Service Level Agreements.
- Develop and maintain client relationships while meeting or exceeding key performance indicators.
- Assist with budget management, quarterly forecasting, monthly spend reporting, and annual capital planning.
- Manage vendor purchase orders, invoices, and payments, and conduct monthly financial reconciliations.
- Lead, develop, and supervise a professional team dedicated to service delivery.
Benefits
- 401(k) plan with matching company contributions.
- Comprehensive medical, dental, and vision care.
- Paid parental leave at 100% of salary.
- Paid time off and company holidays.
- Early access to earned wages through Daily Pay.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
No Education Listed
