ASSISTANT FACILITY MANAGER

Children's Learning Centers of Fairfield County•Stamford, CT

1d•$70,000 - $85,000•Onsite

About The Position

The Assistant Facilities Manager helps keep CLC’s early childhood centers safe, warm, dry, and ready for children. This hands-on leadership role manages facilities workers and technicians, coordinates vendors and inspections across multiple sites, and performs work orders when additional coverage is needed. The position is the main facilities contact for school Directors and coordinators and supports the Director of Facilities with budgeting, grant-funded projects, and capital planning. CLC operates seven buildings in Stamford, Connecticut, including City-owned, CLC-owned, and leased properties. The role responds to emergencies during operating hours and is part of the on-call team for emergencies such as snow, alarms, floods, power outages, and heating or cooling failures. Hours vary by site; the listed schedule is 35 hours per week. The Assistant Facilities Manager leads the facilities team, maintains buildings, manages vendors and contracts, supports safety and regulatory compliance, oversees vehicle maintenance and snow removal, maintains records and communications, and assists with budgets and improvement projects. The role also performs other duties as requested by the Director of Facilities.

Requirements

At least 5 years of experience in facilities maintenance, building operations, or the skilled trades.
At least 2 years managing or supervising staff, or equivalent experience.
Working knowledge of skilled trades such as plumbing, electrical, carpentry, and mechanical work.
Hands-on ability to troubleshoot and repair building systems, including plumbing, electrical, HVAC, doors, and hardware.
Experience scheduling and overseeing vendors and contractors.
Strong organization and ability to reprioritize while managing daily repairs and longer-term projects.
Clear written and spoken communication and strong follow-through.
Positive, collaborative team approach and a can-do attitude.
Proficiency with Google email, Sheets, Docs, shared calendars, and a work-order system.
Valid driver’s license and clean driving record.
Availability for the team’s on-call schedule and emergencies, including occasional nights, weekends, and snow events.
Ability to regularly sit, stand, walk, bend, and lift objects weighing up to 50 pounds.
Ability to work in confined spaces, on ladders and rooftops, and outdoors in all weather, including during snow removal.
Successful completion of a background check and drug screening as a condition of hire.

Nice To Haves

Experience using a building management system (BMS) for HVAC controls.
Knowledge of fire and life-safety inspections and testing, including alarms, sprinklers, and extinguishers.
Experience maintaining commercial vehicles, including inspections and registrations.
Experience in schools, childcare centers, or other occupied facilities.
Experience with bids, vendor management, contracts, budgets, or grant-funded projects.

Responsibilities

Manage on-site facilities workers and technicians, assign and check their work, and run weekly team meetings.
Maintain a positive, collaborative, and respectful work environment and fill in on work orders when coverage is needed.
Perform work orders, troubleshoot building issues, and identify and recommend solutions.
Adjust HVAC settings through the building management system or manually.
Respond to emergencies during operating hours and occasionally after hours.
Manage or assist with setup and breakdown of special events, staff or building moves, and deliveries.
Order or purchase materials and accompany facilities staff on purchases as needed.
Administer service contracts by tracking renewal dates, scopes, and vendor performance, and flag issues to the Director of Facilities.
Schedule and coordinate vendor visits, inspections, and repairs; meet vendors on site and confirm completed work before payment approval.
Request bids and recommend vendors, ensure vendors provide required certificates of insurance, and review invoices against completed work for the Director’s approval.
Plan and manage out-of-session cleaning, floor waxing, and repairs with the custodial vendor.
Oversee or conduct fire drills and track and schedule testing and inspections of fire alarms, sprinklers, fire extinguishers, and other life-safety systems.
Conduct routine site inspections, including Deep Dive, indoor air quality, and playground inspections; help maintain licensing, fire, and health compliance and flag gaps to the Director.
Work with IT to troubleshoot security and alarm issues.
Manage maintenance of CLC commercial vehicles and keep inspections and registrations current.
Manage and perform snow removal with the in-house team and outside vendors.
Use the shared calendar to notify school Directors and coordinators about vendor visits and facilities events.
Maintain accurate facilities records and keep Directors informed about work that could affect school operations.
Provide the Director of Facilities with regular updates about work, emergencies, and outcomes.
Track vehicle fuel and supply expenses by team and save receipts for monthly credit-card reconciliation.
Assist the Director of Facilities with the annual budget, capital improvements, project scopes, bids for grant applications, and site improvement projects.
Manage the team’s on-call schedule and be available for emergencies, including occasional nights, weekends, and snow events.
Perform other duties as requested by the Director of Facilities.