Assistant Facility Manager
About The Position
As an Assistant Facility Manager at JLL, you will support integrated facility management services for a commercial property portfolio and help maintain a safe, efficient, high-performing workplace. Reporting to the Senior Facility Manager, you will oversee daily building operations, coordinate vendors and contractors, and support programs that advance operational excellence and client satisfaction. The role includes maintaining client relationships, assisting with budget management, and helping ensure building systems and services operate effectively. You will need to manage multiple priorities while providing strong service to clients and occupants. The position is on-site in Jersey City, New Jersey, with an eight-hour first/morning shift. The expected annual compensation is $86,430–$124,700. Visa sponsorship is not provided; candidates must be authorized to work in the United States without sponsorship. Applications are accepted on an ongoing basis until a candidate is identified.
Requirements
- Associate degree, technical degree, or equivalent combination of education and relevant experience.
- At least 3 years of commercial property management or facilities management experience.
- Working knowledge of HVAC, fire/life safety systems, BMS, plumbing, water treatment, and electrical systems.
- Experience coordinating vendors, contractors, and maintenance activities in a commercial environment.
- Strong communication, organizational, and problem-solving skills, including the ability to interpret technical documentation.
- Proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
- Experience using CMMS platforms and other facility management technology tools.
Nice To Haves
- Knowledge of commercial property budgeting, financial reporting, and procurement processes.
- Experience supporting contract bidding, vendor negotiations, and service agreement administration.
- Strong customer service mindset and ability to build relationships with clients, occupants, and service providers.
- Ability to manage multiple priorities and work independently in a fast-paced environment.
- Familiarity with SharePoint and integrated workplace management systems.
- Demonstrated leadership and team collaboration skills.
- Experience participating in operational improvement initiatives, pilot programs, or special projects.
Responsibilities
- Oversee daily facility operations, including HVAC, fire/life safety systems, BMS, landscaping, plumbing, electrical, and other building services.
- Coordinate vendors, contractors, and onsite teams to ensure quality service and timely maintenance and repairs.
- Conduct routine property inspections and daily building tours to identify operational issues and maintain facility standards.
- Assist in developing and managing operating budgets, including reviewing maintenance and repair proposals for cost effectiveness and compliance.
- Support sourcing and contract management, including bid reviews, vendor selection, and service contract administration.
- Liaise with clients, vendors, contractors, and internal JLL teams to support effective communication and customer satisfaction.
- Participate in pilot programs, process improvements, and special projects to enhance operational performance and occupant experience.
Benefits
- 401(k) plan with matching company contributions
- Comprehensive medical, dental, and vision care
- Paid parental leave at 100% of salary
- Paid Time Off and Company Holidays
- Early access to earned wages through Daily Pay
- Supportive culture and comprehensive benefits package prioritizing mental, physical, and emotional health
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
