Assistant Facility Manager

Children's Learning Centers of Fairfield County•Stamford, CT

1d•Onsite

About The Position

CLC is seeking an Assistant Facilities Manager to help keep its early childhood centers safe, warm, dry, and ready for children. CLC operates seven buildings in Stamford, Connecticut, including City-owned, CLC-owned, and leased properties. Facilities support needs vary across the sites. This hands-on leadership role manages facilities workers and technicians, coordinates vendors and inspections across all sites, and performs work orders when needed. The Assistant Facilities Manager serves as a primary facilities contact for school Directors and coordinators and supports the Director of Facilities with budgeting, grant-funded projects, and capital planning. The facilities team is on call for emergencies, including snow, alarms, floods, power outages, and heating or cooling failures.

Requirements

At least 5 years of experience in facilities maintenance, building operations, or the skilled trades.
At least 2 years managing or supervising staff, or equivalent experience.
Working knowledge of skilled trades such as plumbing, electrical, carpentry, and mechanical work.
Hands-on ability to troubleshoot and repair building systems, including plumbing, electrical, HVAC, doors, and hardware.
Experience scheduling and overseeing vendors and contractors.
Strong organization skills and the ability to reprioritize and manage daily repairs alongside longer-term projects.
Clear written and spoken communication and strong follow-through.
Positive, collaborative team approach and a can-do attitude.
Proficiency with Google email, Sheets, and Docs, shared calendars, and a work order system.
Valid driver’s license and clean driving record.
Ability to manage the team’s on-call schedule and be available for emergencies, including occasional nights, weekends, and snow events.
Regularly sit, stand, walk, bend, and lift objects up to 50 pounds.
Ability to work in confined spaces, on ladders and rooftops, and outdoors in all weather, including during snow removal.
Successful completion of a background check and drug screening as a condition of hire.

Nice To Haves

Experience with a building management system (BMS) for HVAC controls.
Knowledge of fire and life-safety inspections and testing, including alarms, sprinklers, and extinguishers.
Experience maintaining commercial vehicles, including inspections and registrations.
Experience in schools, childcare centers, or other occupied facilities.
Experience with bids, vendor management, contracts, budgets, or grant-funded projects.

Responsibilities

Manage on-site facilities workers and technicians, assign and review their work, lead weekly team meetings, and maintain a positive, collaborative, and respectful work environment.
Fill in on work orders when coverage is needed.
Perform work orders, troubleshoot building issues, and identify and recommend solutions.
Adjust HVAC settings through the building management system or manually.
Respond to emergencies during operating hours and occasionally after hours.
Manage or assist with setup and breakdown of special events, staff or building moves, and deliveries.
Order or purchase materials and accompany facilities workers and technicians on purchases as needed.
Administer service contracts by tracking renewal dates, scope, and vendor performance, and flagging issues to the Director.
Schedule and coordinate vendor visits, inspections, and repairs; meet vendors on site and confirm completed work before payment approval.
Request bids and recommend vendors; ensure vendors provide certificates of insurance meeting CLC requirements.
Plan and manage out-of-session cleaning, floor waxing, and repair work with the custodial vendor.
Review vendor invoices against completed work and submit them to the Director for approval.
Oversee or conduct fire drills and track and schedule testing and inspections of fire alarms, sprinklers, fire extinguishers, and other life-safety systems.
Conduct routine site inspections, including Deep Dive, indoor air quality, and playground inspections.
Help maintain compliance with licensing, fire, and health requirements and flag gaps to the Director.
Work with IT to troubleshoot security and alarm issues.
Manage maintenance of CLC commercial vehicles and keep inspections and registrations current.
Manage and perform snow removal with the in-house team and outside vendors.
Use the shared calendar to notify school Directors and coordinators about vendor visits and facilities events.
Maintain accurate facilities records and keep Directors informed about work that could affect school operations.
Provide the Director of Facilities with regular updates on work, emergencies, and outcomes.
Track vehicle gas and supply expenses by team and retain receipts for monthly credit card balancing.
Assist the Director of Facilities with the annual budget and capital improvements.
Assist with defining projects, scopes of work, and bids for grant applications, and coordinate site improvement projects under the Director’s direction.
Perform other duties as requested by the Director of Facilities.