Assistant Facilities Manager

JLL•Mountain View, CA

4d•$70,900 - $93,000•Onsite

About The Position

The Assistant Facilities Manager partners with the Facilities Manager to drive operational excellence across commercial properties. The role connects technical operations with strategic facility improvements, leads projects, and supports reliable day-to-day building performance. It contributes to client satisfaction, operational efficiency, and facility innovation across JLL’s portfolio. The position is on-site in Mountain View, California. It requires occasional evening and weekend work and participation in an on-call rotation. Candidates must be authorized to work in the United States without visa sponsorship.

Requirements

Minimum 3–5 years of experience in facility management, building operations, or property management; commercial real estate, corporate facilities, or third-party service experience is preferred.
Working knowledge of building mechanical, electrical, and plumbing (MEP) systems, and familiarity with building automation systems (BAS/BMS) and energy management platforms.
Project management experience, including managing multiple priorities, developing project plans, managing budgets, and coordinating cross-functional teams.
Ability to read and interpret technical drawings, equipment specifications, maintenance documentation, and building codes.
Strong communication and problem-solving skills, customer service orientation, an analytical approach to data-driven decision-making, and proficiency with Microsoft Office Suite.
Valid driver's license and reliable transportation for site visits.
Physical ability to conduct facility inspections, including climbing ladders and accessing mechanical spaces.
Professional demeanor suitable for a corporate environment; flexibility to work occasional evenings and weekends and participate in an on-call rotation.
Must be authorized to work in the United States without visa sponsorship.

Nice To Haves

Associate's or Bachelor's degree in Facility Management, Engineering, Business, or a related field.
Professional certifications such as Facility Management Professional (FMP), Certified Facility Manager (CFM), Project Management Professional (PMP), or CAPM.
OSHA 10-Hour or 30-Hour safety certification, building system certifications, or technical licenses.
Experience with CMMS, work order systems, or facility management software platforms.
Understanding of OSHA safety requirements, life safety systems testing protocols, and environmental compliance standards.
Experience supporting budget development and forecasting, and identifying cost-saving opportunities through preventive maintenance and strategic vendor partnerships.
Familiarity with workplace safety programs, incident response procedures, and coordinating life safety system inspections and certifications.

Responsibilities

Partner with the Facilities Manager to oversee daily property operations and ensure building systems function efficiently and meet client expectations.
Oversee Workplace Services Coordinators, ensuring they complete daily audits and deliver client-requested projects.
Lead facility improvement projects from planning through completion, including scope development, budget management, stakeholder coordination, and milestone tracking.
Conduct property inspections, identify maintenance needs, and implement initiatives to improve operational efficiency and reduce costs.
Manage vendor relationships and contractor performance, including developing technical specifications, conducting performance reviews, and ensuring compliance with Service Level Agreements.
Use building management systems, CMMS platforms, and facility management software to track work orders and monitor team performance.
Build client and tenant relationships through proactive communication about facility activities, projects, and service delivery.