Assistant Facilities Manager

Cushman & Wakefield • Philadelphia, PA

4d • $31 - $37

About The Position

Under the supervision of the Facilities Manager, the Assistant Facilities Manager supports facilities operations at a location, group of buildings, or campus. The role helps implement policies, procedures, programs, and workplace services to maintain well-managed buildings, while responding to tenant needs and supporting environmental health and safety and quality programs in coordination with client goals.

The position supports daily building operations, maintenance programs, contracts, budgets, financial reporting, documentation, capital planning, and vendor and tenant compliance. It also conducts proactive facility inspections and reports findings to the Facility Manager.

Requirements

• Associate’s degree in facilities management, building, business, or another related field.
• Three to five years of relevant experience, preferably in commercial or industrial real estate, with facility management experience.
• Ability to read and understand construction specifications and blueprints.
• Ability to understand management agreements and contract language.
• Skill in maintaining and monitoring Building Management Systems.
• Strong computer and systems knowledge, including Microsoft Word, Excel, and PowerPoint.
• Strong financial management skills, including financial tracking, budgeting, and forecasting.

Nice To Haves

• Bachelor’s degree.
• Experience in maintenance, construction, engineering, and other facets of property operations and building management.
• CMMS or work order management experience.
• Certified Facility Manager (CFM), IFMA, or BOMA industry certification; other engineering, business, or technical training or certifications.
• Knowledge of financial systems; Yardi experience is a plus.

Responsibilities

• Support day-to-day facility or campus operations, including janitorial, life-safety, engineering, site services, and general maintenance, consistent with company policies and client directives.
• Review contracts regularly, arrange bidding as required, and verify that invoices match contract pricing.
• Supervise maintenance programs for the interior and exterior conditions and appearance of properties.
• Respond to occupant requests for maintenance, repairs, and cleaning, and coordinate contract programs to address needs and problems.
• Compile and submit accurate, timely site documentation and reports, including operating and emergency manuals, compliance and safety logs, vendor insurance certificates, drawings, invoice and contract files, property condition reports, and other required records.
• Prepare facility budgets, monthly and quarterly financial reports, contracts, expenditure records, and purchase orders as directed.
• Assist with information and reports for capital budgets, including contributions to a five-year plan for maintenance, facility improvements, and cost-reduction initiatives.
• Collect, analyze, and report statistical data to assess facility management objectives.
• Maintain familiarity with management contracts, vendor agreements, and other facility contracts and their requirements.
• Monitor tenant and vendor compliance with insurance requirements and coordinate claims as required.
• Proactively inspect facilities, systems, rooms, and common areas, and report findings or issues to the Facility Manager.

Benefits

• Eligible employees may enroll in health, vision, and dental insurance programs.
• Flexible spending accounts and health savings accounts.
• Retirement savings plans.
• Life and disability insurance programs.
• Paid and unpaid time away from work.
• Competitive pay.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree