Assistant Facilities Manager

Public Storage•Orlando, FL

4d•Hybrid

About The Position

The Assistant Facilities Manager ensures the function, improvement, and safety of a portfolio of locations across multiple states. The role coordinates reactive work orders and planned improvement projects using external vendor partners, managing scope, schedule, cost, and communication with internal and external stakeholders in alignment with organizational strategic goals. This office-based position includes regular site visits and may involve after-hours emergency engagement. Teammates are expected to work in the office five days each week, with the option to take up to three flexible remote days per month.

Requirements

High school diploma or equivalent.
At least 2 years of experience in maintenance coordination, facilities management, project management, or a related field.
Experience working in a corporate environment.
Customer-centric attitude and ability to collaborate, communicate, and interact with various management levels.
Strong organizational, prioritization, and multitasking skills.
Excellent written and verbal communication abilities.
Proficiency with computerized maintenance management systems (CMMS) and related tools.
Ability to work effectively under pressure and manage emergency situations.
Solid understanding of construction procedures, equipment, and facilities operations.
Valid driver’s license.

Nice To Haves

Additional technical or vocational training.

Responsibilities

Scope, prioritize, and execute projects based on urgency, budget cycle, safety, and other business priorities.
Drive scheduled completions to ensure work is completed on time and paid.
Maintain and validate the quality of completed work.
Partner with internal departments to ensure smooth operations and prompt completion of work affecting operations.
Serve as the primary point of contact for project-related inquiries and provide timely updates to internal stakeholders.
Support annual budgeting and capital planning by upholding best practices, standards, and specifications for cost-effective improvement projects.
Control costs by holding vendors accountable to scopes and specifications.
Ensure planned work is staged in appropriate budget cycles and obtains approval for vendor awards.
Monitor and evaluate external vendor performance, including service quality, responsiveness, and compliance with standards.
Contribute to vendor performance evaluations through oversight of work quality and expense management.
Maintain accurate records of work requests, work orders, and other activities in the company’s project management system.
Generate and analyze reports on work activities, identifying trends, risks, and opportunities for improvement using key performance indicators.
Address and resolve service inquiries or complaints promptly and professionally.
Coordinate and support emergency work responses as needed.
Ensure work activities comply with company policies, safety regulations, and applicable industry standards.