Assistant Community District Manager

Inframark•Tampa, FL

About The Position

The Assistant District Manager professionally manages and administers assigned Community Development Districts (CDDs), serving as the primary liaison between each District’s Board of Supervisors, residents, consultants, contractors, and vendors. Reporting to the Senior District Manager, the role supports effective District operations and requires leadership, project management, communication, and organizational skills, as well as an understanding of Florida Statutes governing CDDs. The position offers opportunities for professional growth and advancement based on performance, leadership, and company growth. Responsibilities include coordinating Board relations and meetings, supporting statutory and regulatory compliance, managing vendors and contracts, inspecting District facilities and infrastructure, monitoring projects, assisting with budgets and financial reviews, and maintaining resident and stakeholder communications. The role involves regular travel to assigned Districts, Board meetings, and company offices, along with occasional evening work for meetings and community events.

Requirements

Bachelor’s degree preferred, or an equivalent combination of education and experience.
A minimum of two years of experience in community association management, property management, local government, client relationship management, account management, or a related field is preferred.
Valid Florida Driver’s License with a satisfactory driving record.
Ability to utilize DocuSign and Adobe Pro.
Advanced proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Strong verbal and written communication skills.
Strong analytical and critical-thinking abilities, sound judgment, and attention to detail.
Ability to manage multiple priorities, deadlines, and projects simultaneously.
Ability to conduct outdoor inspections and travel regularly to assigned Districts, Board meetings, and company offices.
Ability to work occasional evenings to attend Board meetings and community events.
Offers of employment are contingent upon successful background screening, drug testing, and driving record review where applicable.

Nice To Haves

Experience presenting to Boards, committees, or public groups.
Florida Notary Public commission, or ability to obtain one within six months of hire.
Experience with meeting management software, website platforms, and financial reporting systems.

Responsibilities

Serve as the primary point of contact for assigned Community Development Districts.
Attend and facilitate Board of Supervisors meetings, workshops, public hearings, and other District meetings as required.
Prepare meeting agendas and supporting materials, and distribute meeting packages in a timely manner.
Record and document Board actions and meeting minutes.
Administer Oaths of Office to newly elected Board Supervisors.
Maintain communication with Board Members between meetings regarding District operations, projects, and initiatives.
Respond professionally and promptly to Board Member and resident inquiries.
Ensure compliance with applicable Florida Statutes, District policies, and regulatory requirements.
Coordinate statutory filings and reporting requirements.
Coordinate with District Counsel, Engineers, Accountants, and other consultants to support compliance and Board objectives.
Manage vendor relationships and service contracts, including monitoring contract terms, service levels, and performance.
Coordinate procurement, contract administration, renewals, and billing review.
Conduct regular field inspections of District infrastructure, amenities, and common areas.
Identify maintenance, operational, and capital improvement needs and coordinate corrective actions.
Monitor ongoing projects and oversee project management from initiation through completion.
Assist with preparation, implementation, and monitoring of District budgets.
Review invoices, purchase orders, and financial reports for accuracy and compliance with Board-approved budgets.
Work with District accountants and consultants to support fiscal management and long-term planning.
Provide financial recommendations and budget guidance to the Board as needed.
Maintain and update District websites and digital communications platforms.
Respond to resident concerns and inquiries while fostering positive community relations.
Communicate with Board Members, residents, consultants, contractors, and governmental agencies.
Promote transparency and professionalism in District communications.