Assistant Community District Manager

Inframark•Tampa, FL

About The Position

The Assistant District Manager is responsible for the professional management and administration of assigned Community Development Districts (CDDs). Reporting to the Senior District Manager, this position serves as the primary liaison between the District’s Board of Supervisors, residents, consultants, contractors, and vendors to support effective District operations. The role calls for leadership, project management, communication, and organizational skills, along with a thorough understanding of Florida Statutes governing CDDs. Professional growth and advancement may be available based on performance, leadership, and company growth. The Assistant District Manager oversees District administration and Board relations, compliance and governance, vendor and operational matters, financial management, and resident communications. The position involves preparing and facilitating Board meetings, coordinating statutory requirements and consultants, monitoring contracts and projects, reviewing financial materials, responding to residents, and conducting field inspections. Regular travel to assigned Districts, Board meetings, and company offices is required, as is occasional evening work for meetings and community events.

Requirements

Bachelor’s degree preferred, or an equivalent combination of education and experience.
Minimum of two years of experience in community association management, property management, local government, client relationship management, account management, or a related field preferred.
Valid Florida Driver’s License with a satisfactory driving record.
Ability to use DocuSign and Adobe Pro.
Advanced proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Strong verbal and written communication skills.
Ability to build and maintain professional relationships with clients, residents, vendors, and coworkers.
Professionalism and composure in challenging situations.
Strong analytical and critical-thinking abilities, sound judgment, and attention to detail.
Ability to manage multiple priorities, deadlines, and projects and deliver accurate, efficient work.
Ability to follow company policies, procedures, and operational standards.
Ability to conduct outdoor inspections and travel regularly to assigned Districts, Board meetings, and company offices.
Ability to occasionally lift and move items weighing up to 30 pounds.
Ability to frequently sit, stand, walk, bend, and reach during normal work activities.

Nice To Haves

Experience presenting to Boards, committees, or public groups.
Florida Notary Public commission, or ability to obtain one within six months of hire.
Experience with meeting management software, website platforms, and financial reporting systems.

Responsibilities

Serve as the primary point of contact for assigned Community Development Districts.
Attend and facilitate Board of Supervisors meetings, workshops, public hearings, and other District meetings as required.
Prepare meeting agendas, compile supporting materials, and distribute meeting packages on time.
Record and document Board actions and meeting minutes.
Administer Oaths of Office to newly elected Board Supervisors.
Communicate regularly with Board Members between meetings about District operations, projects, and initiatives.
Respond professionally and promptly to Board Member and resident inquiries.
Ensure compliance with applicable Florida Statutes, District policies, and regulatory requirements.
Coordinate statutory filings and reporting requirements.
Coordinate with District Counsel, Engineers, Accountants, and other consultants to support compliance and Board objectives.
Manage vendor relationships and service contracts, ensuring compliance with contract terms, service levels, and performance expectations.
Coordinate procurement, contract administration, renewals, and billing review.
Conduct regular field inspections of District infrastructure, amenities, and common areas.
Identify maintenance, operational, and capital improvement needs and coordinate corrective actions.
Monitor ongoing projects and oversee project management from initiation through completion.
Assist in preparing, implementing, and monitoring District budgets.
Review invoices, purchase orders, and financial reports for accuracy and compliance with Board-approved budgets.
Work with District accountants and consultants to support fiscal management and long-term planning.
Provide financial recommendations and budget guidance to the Board as needed.
Maintain and update District websites and digital communications platforms.
Respond to resident concerns and inquiries and foster positive community relations.
Communicate with Board Members, residents, consultants, contractors, and governmental agencies.
Promote transparency and professionalism in District communications.
Travel regularly to assigned Districts, Board meetings, and company offices as required.
Work occasional evenings to attend Board meetings and community events.