Assistant Community Manager

The Community Builders•Oak Bluffs, MA

16d•Onsite

About The Position

The Assistant Community Manager works under the direction of the Community Manager and is responsible for leasing, compliance, maximizing rental income, and customer service. The role has a strong focus on operations administration, meeting compliance objectives, resident retention, and providing residents with a quality living experience. The position requires working in the office five days per week. COS and LIHTC certifications are strongly preferred.

Requirements

A college degree or at least 3 years in a progressive career path in Residential Property Management, Hotel, Hospitality, or Retail Management.
At least 2 years of experience in Property Management, Hotel, Hospitality, or Retail.
Knowledge of regulatory programs, policies, and Federal Housing Laws and Guidelines.
Strong Microsoft Word, Excel, and Outlook skills, and experience with Yardi or other industry software.
Proven excellent customer service skills.

Nice To Haves

COS and LIHTC certifications are strongly preferred.
Industry designations such as COS, LIHTC, or ARM® are preferred.
Fluency in Portuguese is preferred.

Responsibilities

Assist with daily site operations and maintain open communication with the Community Manager, Resident Specialist, Community Life staff, and Service Maintenance staff about issues.
Monitor, direct, and track leasing, resident retention, and recertifications to meet a 97% physical occupancy goal.
Anticipate vacancies and proactively attract new tenants.
Prepare recertifications, leasing applications, verifications, occupancy agreements, and reports.
Screen applicants for compliance with the Tenant Selection Plan and regulatory requirements.
Monitor market conditions and update the competitive market analysis quarterly.
Enter and code invoices, post rents, make deposits, and maintain accurate resident ledgers.
Monitor rent balances, collect rents, and send late or quit notices as required.
Participate in property management activities, including business goals, budgeting, risk management, physical assets, maintenance, compliance, reporting, and personnel management.
Oversee office functions, including office hours, filing, computer systems, and reports.
Inspect the property, pick up litter, and report issues to the Service Maintenance Manager.
Handle resident issues and concerns, partnering with the Community Manager as needed.
Inspect market-ready units for acceptance to lease and for resident move-in.
Assist with recruiting, training, supervising, and motivating team members; participate in annual reviews and performance management.
Perform other duties as required.