Asset/Move Coordinator I (Relocation Project Coordinator)

Element Consulting•Monterey Park, CA

1d•$80,000 - $100,000•Onsite

About The Position

The Asset/Move Coordinator I supports the Relocation Project Management (RPM) team at multiple campuses with Furniture, Fixtures, and Equipment (FF&E) activities for new, renovated, and swing-space projects. The role assists with programming, specifications, budget tracking, procurement coordination, construction-team scheduling, installation, and punch-list activities. The position also supports move-management activities, including defining move scope, bidding and bid analysis, budget tracking, move coordination and scheduling, onsite move oversight, and punch-list activities to help ensure complete and functional occupancy of new and renovated buildings. Services are provided under the direction of the College Project Director and the Manager of the Relocation Project Management team. The coordinator assists with FF&E purchasing and procurement, tracks budgets and schedules, helps prepare layouts and relocation plans with project stakeholders and occupants, coordinates deliveries and installations, and maintains project documentation through close-out. The position may require onsite work at multiple colleges and flexibility to travel between locations according to the assigned schedule.

Requirements

High school diploma.
Four years of related experience in Interior Design, Construction, Engineering, Moves/Relocations, Facilities, or FF&E coordination or procurement.
Ability to read architectural and furniture drawings.
Knowledge of furniture and equipment specifications and procurement.
Strong written and oral communication, organizational, and interpersonal skills.
Attention to detail.
Ability to work onsite at multiple colleges.
Proficiency in Microsoft Office and related word-processing, spreadsheet, and database software.
Flexibility in schedule and transportation to work at multiple locations based on the assigned schedule.

Nice To Haves

Four-year degree in Architecture, Interior Architecture, Interior Design, Construction/Project Management, Facilities Management, or a related area.
Procurement, sourcing, or asset-management experience.
Public Works experience.
Knowledge of or proficiency in AutoCAD.
Certification or membership with CID, IIDA, AIA, IFMA, or LEED.

Responsibilities

Support FF&E selection, procurement coordination, purchasing, installation, and project close-out activities for assigned projects.
Assist with FF&E procurement and purchasing using best-value and/or low-bid public contracting.
Support budget and schedule tracking for FF&E and moves.
Meet with Project Architects, Project Managers, and BUGs to prepare office layouts and plan the relocation of existing furniture and equipment.
Coordinate with vendors and movers to address gaps in furnishings and equipment, and prepare lists of new items needed for projects.
Assist with onsite FF&E installation, punch-list sign-off, and transitions into swing space or new buildings.
Support procurement of specialty contractors or movers for installations, deliveries, or connections not covered by FF&E vendors, and prepare detailed scopes of work for task orders as needed.
Work with the Project Interior Designer and BUG user groups to select and list furniture and equipment needed for projects.
Assist with onsite access and security, including unlocking areas for pre-move, move, installation, and post-move activities and re-securing those areas.
Coordinate onsite furniture and equipment deliveries with Project Managers, College Project Directors, Facility Directors, and BUGs as applicable.
Coordinate asset tagging and disposition requirements with the Asset Management Team and work with Warranty Program Managers and other program staff on project close-out.
Maintain FF&E, move-management, moving, and storage documents, including proposals, purchase orders, packing slips, time cards, shipping documents, freight bills, and invoices, and submit them in writing to the College Project Director.