Asset/Move Coordinator I

SummitHR•Los Angeles, CA

1d•$45 - $50•Onsite

About The Position

The Asset/Move Coordinator I supports the Relocation Project Management (RPM) team at multiple sites with Furniture, Fixtures, and Equipment (FF&E) activities for new, renovated, and swing-space projects. Work includes assistance with programming, specification, budget tracking, procurement coordination, construction-team scheduling, installation, and punch-list activities. The role also supports move management, including move-scope creation, bid analysis, budget tracking, move coordination and scheduling, onsite move oversight, and punch-list activities to help ensure complete, functional occupancy of new and renovated buildings. The position supports FF&E selection, procurement coordination, purchasing, installation, and pre-move, move, and post-move/close-out activities for assigned projects. Services are provided under the direction of the Project Director and the Manager of the Relocation Project Management team. The coordinator assists with best-value and/or low-bid public contracting, tracks budgets and schedules, works with project architects, project managers, and user groups, and helps plan furniture and equipment relocation. The role also coordinates furniture and equipment lists, deliveries, installations, specialty contractors or movers, access and security during move phases, asset tagging and disposition, and project close-out documentation.

Requirements

At least 1 year of related experience in Interior Design, Construction, Engineering, Moves/Relocations, Facilities, or FF&E coordination/procurement.
High school diploma.
Ability to read architectural and furniture drawings.
Knowledge of furniture and equipment specifications and procurement.
Strong written and oral communication, organizational, and interpersonal skills.
Attention to detail.
Ability to work onsite at multiple sites.
Proficiency in Microsoft Office and related word-processing, spreadsheet, and database software.
Flexibility in schedule and transportation to work at multiple locations based on the assigned schedule.

Nice To Haves

Four-year degree in Architecture, Interior Architecture, Interior Design, Construction/Project Management, Facilities Management, or a related area.
Procurement, sourcing, or asset-management experience.
Public Works experience.
Knowledge of or proficiency in AutoCAD.
Certification or membership with CID, IIDA, AIA, IFMA, or LEED.

Responsibilities

Support FF&E activities for new, renovated, and swing-space projects, including programming, specifications, budget tracking, procurement coordination, scheduling, installation, and punch-list activities.
Support move management through move-scope creation, bid analysis, budget tracking, coordination and scheduling, onsite oversight, and punch-list activities.
Assist with FF&E procurement and purchasing using best-value and/or low-bid public contracting.
Support budget and schedule tracking for FF&E and moves.
Meet with project architects, project managers, and user groups to prepare office layouts and plan furniture and equipment relocation.
Work with vendors and movers to address gaps in equipment and furnishings.
Coordinate and prepare lists of new furniture and equipment needed for projects.
Assist with onsite FF&E installation, punch-list sign-off, and transitions during swing space, relocation, and moves into new buildings.
Support procurement of specialty contractors or movers for installation, delivery, and connections not covered by FF&E vendors; prepare detailed task-order scopes of work as needed.
Work with the Project Interior Designer and user groups to select furniture and equipment and prepare project lists.
Assist with unlocking and re-securing areas requiring access during pre-move, move, installation, and post-move/close-out phases.
Coordinate onsite furniture and equipment deliveries with project managers, CPDs, Facility Directors, and user groups, as applicable.
Coordinate asset tagging and disposition requirements with the Asset Management Team, and work with Warranty Program Managers and other program staff on project close-out.
Maintain FF&E, move-management, moving, and storage documents, including proposals, purchase orders, packing slips, time cards, shipping documents, freight bills, and invoices, and submit them to the Project Director in written form.