Asset/Move Coordinator I

The Tsui Group•Los Angeles, CA

10h•$85,000 - $90,500•Onsite

About The Position

The Asset/Move Coordinator I supports the Relocation Project Management (RPM) team at multiple campuses with Furniture, Fixtures, and Equipment (FF&E) activities for new, renovated, and swing-space projects. The role assists with programming, specifications, budget tracking, procurement coordination, scheduling with construction teams, installation, and punch-list activities. It also supports move management, including creating move scopes, bidding and bid analysis, budget tracking, coordination, scheduling, onsite move oversight, and punch-list activities to support complete occupancy of new and renovated buildings. The position provides FF&E selection, procurement coordination, purchasing, installation, and move-in/relocation management services for assigned projects. Services are provided at the direction of the College Project Director (CPD) and the Manager of the Relocation Project Management team. The coordinator works with project architects, project managers, user groups, vendors, movers, facilities staff, and program teams to plan and execute FF&E and relocation activities, and maintains the associated project documentation.

Requirements

High school diploma.
At least 1 year of related experience in interior design, construction, engineering, moves/relocations, facilities, or FF&E coordination/procurement.
Ability to read architectural and furniture drawings.
Knowledge of furniture and equipment specifications and procurement.
Strong written and oral communication, organizational, and interpersonal skills.
Attention to detail.
Ability to work onsite at multiple colleges.
Proficiency with Microsoft Office and related word-processing, spreadsheet, and database software.
Flexibility in schedule and transportation to work at multiple locations based on the assigned schedule.

Nice To Haves

Four-year degree in architecture, interior architecture, interior design, construction/project management, facilities management, or a related area.
Procurement, sourcing, or asset-management experience.
Public Works experience.
Knowledge of or proficiency in AutoCAD.
Certification or membership with CID, IIDA, AIA, IFMA, or LEED.

Responsibilities

Assist with FF&E procurement and purchasing using best-value and/or low-bid public contracting.
Support budget and schedule tracking for FF&E and moves.
Meet with project architects, project managers, and BUGs to prepare office layouts and plan furniture and equipment relocation with occupants.
Work with vendors and movers to address gaps in equipment and furnishings, and prepare lists of new furniture and equipment needed for projects.
Assist with onsite FF&E installation, punch-list sign-off, and transitions during swing-space use, relocations, and moves into new buildings.
Support procurement of specialty contractors or movers for installations, deliveries, or connections not covered by FF&E vendors; prepare detailed task-order scopes of work as needed.
Work with the project interior designer and BUG user groups to select and prepare lists of furniture and equipment needed for projects.
Unlock and re-secure areas requiring access during pre-move, move, installation, and post-move/close-out phases.
Coordinate onsite furniture and equipment deliveries with project managers, CPDs, facility directors, and BUGs as applicable.
Work with the Asset Management Team on asset tagging and disposition requirements, and coordinate with Warranty Program Managers and other program staff on project close-out.
Maintain FF&E, move-management, moving, and storage documents, including proposals, purchase orders, packing slips, time cards, shipping documents, freight bills, and invoices; submit documentation to the CPD in written form.