Asset/Move Coordinator I (Relocation Project Coordinator)

DVJ Consulting Engineers•Los Angeles, CA

7h•Onsite

About The Position

Supports the Relocation Project Management (RPM) team at multiple Los Angeles Community College District (LACCD) campuses as needed with Furniture, Fixtures, and Equipment (FF&E) activities for new, renovated, and swing-space projects. Work includes assistance with programming, specifications, budget tracking, procurement coordination, construction-team scheduling, installation, and punch-list activities. The role also supports move-management activities, including move-scope creation, bidding and bid analysis, budget tracking, move coordination and scheduling, onsite move oversight, and punch-list activities to help ensure complete functional occupancy of new and renovated buildings. The position supports FF&E selection, procurement coordination, purchasing, installation, and move-related work through pre-move, move, post-move, and close-out phases for assigned projects. Services are provided at the direction of the College Project Director (CPD) and the Manager of the Relocation Project Management team. The coordinator works with project architects, project managers, user groups, vendors, movers, facilities staff, and other program teams to plan and coordinate furniture and equipment needs, deliveries, installations, relocations, and project documentation.

Requirements

At least 1 year of related experience in Interior Design, Construction, Engineering, Moves/Relocations, Facilities, or FF&E coordination/procurement.
High school diploma.
Ability to read architectural and furniture drawings.
Knowledge of furniture and equipment specifications and procurement.
Strong written and oral communication, organizational, and interpersonal skills.
Attention to detail.
Ability to work onsite at multiple colleges.
Proficiency in Microsoft Office and related word-processing, spreadsheet, and database software.
Flexibility in schedule and transportation to work at multiple locations based on the assigned schedule.

Nice To Haves

Four-year degree in Architecture, Interior Architecture, Interior Design, Construction/Project Management, Facilities Management, or a related area.
Procurement, sourcing, or asset-management experience.
Public Works experience.
Knowledge of or proficiency in AutoCAD software.
Certification or membership with CID, IIDA, AIA, IFMA, or LEED.

Responsibilities

Support FF&E selection, procurement coordination, purchasing, installation, and move-management activities for assigned projects.
Assist with FF&E procurement and purchasing using best-value and/or low-bid public contracting.
Support budget and schedule tracking for FF&E and moves.
Meet with project architects, project managers, and user groups to prepare office layouts and plan furniture and equipment relocations.
Work with vendors and movers to address gaps in equipment and furnishings.
Coordinate and prepare lists of new furniture and equipment needed for projects.
Assist with onsite FF&E installation, punch-list sign-off, and transitions during swing-space use, relocations, and moves into new buildings.
Support procurement of specialty contractors or movers for installations, deliveries, and connections not covered by FF&E vendors; prepare detailed task-order scopes of work as needed.
Work with the Project Interior Designer and user groups to select and list furniture and equipment needed for projects.
Assist with onsite unlocking and re-securing of areas used during pre-move, move, installation, and post-move/close-out phases.
Coordinate onsite furniture and equipment deliveries with project managers, College Project Directors, Facility Directors, and user groups, as applicable.
Coordinate asset tagging and disposition requirements with the Asset Management Team, and work with Warranty Program Managers and other program staff on project close-out.
Maintain FF&E, move-management, moving, and storage documents, including proposals, purchase orders, packing slips, time cards, shipping documents, freight bills, and invoices; submit them in writing to the College Project Director.