Asset Move Coordinator I

O2EPCM, Inc. dba O2 Engineering, Projects & Construction Management•Los Angeles, CA

11h•$86,000 - $90,000•Onsite

About The Position

The Asset Move Coordinator I supports the Relocation Project Management (RPM) team at multiple Los Angeles Community College District campuses with furniture, fixtures, and equipment (FF&E) activities for new, renovated, and swing-space projects. The role assists with programming, specifications, budget tracking, procurement coordination, construction-team scheduling, installation, and punch-list activities. It also supports move management, including defining move scope, soliciting and analyzing bids, tracking budgets, coordinating and scheduling moves, overseeing onsite move activities, and completing punch lists to enable functional occupancy of buildings. Under the direction of the College Project Director and the RPM team Manager, the coordinator supports FF&E selection, procurement, purchasing, installation, and the pre-move, move, and post-move/close-out phases for assigned projects. The position works with project architects, project managers, user groups, interior designers, vendors, movers, facilities staff, asset management staff, and other program personnel. The role is onsite at multiple campuses as assigned and maintains project documentation related to FF&E, moves, and storage. This is a full-time, onsite position in Los Angeles, California, with a stated salary range of $86,000–$90,000. The employer describes the role as a long-term W-2 job and states that there is no per diem or relocation package.

Requirements

At least 1 year of related experience in interior design, construction, engineering, moves/relocations, facilities, or FF&E coordination/procurement.
High school diploma.
Ability to read architectural and furniture drawings.
Knowledge of furniture and equipment specifications and procurement.
Strong written and oral communication, organizational, and interpersonal skills.
Attention to detail.
Ability to work onsite at multiple colleges.
Proficiency in Microsoft Office and related word-processing, spreadsheet, and database software.
Flexibility in schedule and transportation to work at multiple locations based on assigned schedule.

Nice To Haves

Four-year degree in architecture, interior architecture, interior design, construction/project management, facilities management, or a related area.
Procurement, sourcing, or asset-management experience.
Public Works experience.
Knowledge of or proficiency in AutoCAD.
Certification or membership with CID, IIDA, AIA, IFMA, or LEED.

Responsibilities

Support FF&E selection, procurement coordination, purchasing, installation, and pre-move, move, and post-move/close-out activities for assigned projects.
Assist with FF&E procurement and purchasing using best-value and/or low-bid public contracting.
Support budget and schedule tracking for FF&E and moves.
Meet with project architects, project managers, and user groups to prepare office layouts and plan relocation of existing furniture and equipment.
Coordinate with vendors and movers to address gaps in equipment and furnishings.
Coordinate and prepare lists of new furniture and equipment needed for projects.
Assist with onsite FF&E installation, punch-list sign-off, and transition during swing-space moves, relocations, and moves into new buildings.
Support procurement of specialty contractors or movers for installations, deliveries, or connections not covered by FF&E vendors, and prepare detailed task-order scopes of work as needed.
Work with the RPM team, project interior designer, and user groups to select and prepare lists of furniture and equipment.
Assist with onsite unlocking and re-securing of areas during pre-move, move, installation, and post-move/close-out phases.
Coordinate onsite furniture and equipment deliveries with project managers, College Project Directors, Facility Directors, and user groups, as applicable.
Coordinate asset tagging and disposition requirements with the Asset Management Team, and work with Warranty Program Managers and other program staff on project close-out.
Maintain FF&E, move-management, moving, and storage documents, including proposals, purchase orders, packing slips, time cards, shipping documents, freight bills, and invoices; submit them in writing to the College Project Director.