Asset/Move Coordinator I

The Tsui Group•Los Angeles, CA

11h•Onsite

About The Position

The Asset/Move Coordinator I supports the Relocation Project Management (RPM) team across multiple campuses with furniture, fixtures, and equipment (FF&E) activities for new, renovated, and swing-space projects. Work includes assistance with programming, specifications, budget tracking, procurement coordination, construction-team scheduling, installation, and punch-list activities. The role also supports move management, from defining move scope and coordinating bids to scheduling, onsite oversight, and punch-list completion, helping ensure new and renovated buildings are ready for functional occupancy. The coordinator supports FF&E selection, purchasing, procurement, installation, and relocation activities for assigned projects, under the direction of the College Project Director and the RPM Manager. The role coordinates with project teams, occupants, vendors, movers, specialty contractors, facilities staff, and user groups; helps plan furniture and equipment layouts and relocations; and assists with deliveries, installations, asset tagging, disposition, warranties, and project close-out. It also maintains and submits documentation related to FF&E, moves, and storage. The position serves a large educational client in Los Angeles County and requires onsite work at multiple colleges, with schedule flexibility and transportation to assigned locations.

Requirements

High school diploma.
At least 1 year of related experience in Interior Design, Construction, Engineering, Moves/Relocations, Facilities, or FF&E coordination/procurement.
Ability to read architectural and furniture drawings.
Knowledge of furniture and equipment specifications and procurement.
Strong written and oral communication, organizational, and interpersonal skills.
Attention to detail.
Ability to work onsite at multiple colleges.
Proficiency with Microsoft Office and related word-processing, spreadsheet, and database software.
Schedule flexibility and transportation to work at multiple locations based on the assigned schedule.

Nice To Haves

Four-year degree in Architecture, Interior Architecture, Interior Design, Construction/Project Management, Facilities Management, or a related area.
Procurement, sourcing, or asset-management experience.
Public Works experience.
Knowledge of or proficiency with AutoCAD.
Certification or membership with CID, IIDA, AIA, IFMA, or LEED.

Responsibilities

Assist with FF&E programming, specifications, selection, procurement coordination, purchasing, installation, and punch-list activities for new, renovated, and swing-space projects.
Support move management, including move-scope creation, bid solicitation and analysis, budget tracking, coordination, scheduling, onsite oversight, and punch-list activities.
Assist with FF&E procurement using best-value and/or low-bid public contracting methods.
Support budget and schedule tracking for FF&E and moves.
Meet with project architects, project managers, and BUGs to prepare office layouts and plan furniture and equipment relocations with occupants.
Coordinate with vendors and movers to address gaps in equipment and furnishings.
Prepare lists of new furniture and equipment required for projects.
Coordinate onsite FF&E installation, punch-list sign-off, and transitions during swing-space use, relocations, and moves into new buildings.
Support procurement of specialty contractors or movers for installations, deliveries, or connections not covered by FF&E vendors.
Prepare detailed scopes of work for contractor or mover task orders as needed.
Work with the project interior designer and BUG user groups to select and list project furniture and equipment.
Assist with onsite access and re-securing of areas during pre-move, move, installation, and post-move/close-out phases.
Coordinate furniture and equipment deliveries onsite with project managers, College Project Directors, Facility Directors, and BUGs, as applicable.
Coordinate asset tagging and disposition requirements with the Asset Management Team, and coordinate with Warranty Program Managers and other program staff on project close-out.
Maintain FF&E, move-management, moving, and storage documents, including proposals, purchase orders, packing slips, time cards, shipping documents, freight bills, and invoices; submit them in written form to the College Project Director.