Asset Move Coordinator I (Relocation Project Coordinator)

CLMI Group, LLC•Los Angeles, CA

12h•$86,000 - $93,000•Onsite

About The Position

CLMI Group is hiring an Asset/Move Coordinator I to support the Relocation Project Management (RPM) team at multiple Los Angeles Community College District campuses. The role provides Furniture, Fixtures, and Equipment (FF&E) and move-management support for new, renovated, and swing-space projects. Work locations include LACCD Valleyside and Cityside campuses in Los Angeles, California; the coordinator must be willing and able to work at any assigned college or site and make project-related site visits. The position supports FF&E programming, selection, specification, budgeting, procurement, installation, and punch-list activities, along with move-scope development, bidding and bid analysis, budgeting, scheduling, onsite move oversight, and close-out. Responsibilities are performed at the direction of the College Project Director and the RPM team Manager, with the goal of helping ensure complete, functional occupancy of new and renovated buildings.

Requirements

At least one year of related experience in Interior Design, Construction, Engineering, Moves/Relocations, Facilities, or FF&E coordination/procurement.
High school diploma.
Ability to read architectural and furniture drawings.
Knowledge of furniture and equipment specifications and procurement.
Strong written and oral communication, organizational, and interpersonal skills.
Attention to detail.
Ability to work onsite at multiple colleges.
Proficiency in Microsoft Office and related word-processing, spreadsheet, and database software.
Flexibility in schedule and transportation to work at multiple locations based on the assigned schedule.

Nice To Haves

Four-year degree in Architecture, Interior Architecture, Interior Design, Construction/Project Management, Facilities Management, or a related area.
Procurement, sourcing, or asset-management experience.
Public Works experience.
Knowledge of or proficiency in AutoCAD.
Certification or membership with CID, IIDA, AIA, IFMA, or LEED.

Responsibilities

Support FF&E selection, procurement coordination, purchasing, installation, and pre-move, move, post-move, and close-out activities for assigned projects.
Assist with FF&E procurement and purchasing using best-value and/or low-bid public contracting.
Support budget and schedule tracking for FF&E and moves.
Meet with project architects, project managers, and Building User Groups to prepare office layouts and plan the relocation of existing furniture and equipment.
Coordinate with vendors and movers to address gaps in equipment and furnishings.
Coordinate and prepare lists of new furniture and equipment needed for projects, working with the Project Interior Designer and Building User Groups as appropriate.
Assist with onsite FF&E installation, punch-list sign-off, and transitions during swing-space moves, relocations, and moves into new buildings.
Support procurement of specialty contractors or movers for installation, delivery, or connections not covered by FF&E vendors, and prepare detailed task-order scopes of work when needed.
Assist with onsite access and security for areas used during pre-move, move, installation, and post-move/close-out activities.
Coordinate onsite furniture and equipment deliveries with project managers, College Project Directors, Facility Directors, and Building User Groups, where applicable.
Coordinate asset tagging and disposition requirements with the Asset Management Team and support project close-out with Warranty Program Managers and other program staff.
Maintain FF&E, move-management, moving, and storage documents, including proposals, purchase orders, packing slips, time cards, shipping documents, freight bills, and invoices, and submit them in writing to the College Project Director.